Human Resources Assistant

BayPort Credit Union; Newport News (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

BayPort Credit Union in Newport News, VA is seeking an HR Assistant to provide general administrative support to the Human Resources Department. You will maintain personnel records, coordinate office tasks, and assist with events while upholding confidentiality and accuracy.

This role requires basic office duties, data entry, and proficiency with Microsoft Outlook, Word, Excel, and PowerPoint. You will greet visitors, route inquiries, and support HR projects and special events with attention to

Qualifications

• High school diploma or equivalent required.
• 3–6 months of administrative or office support experience preferred.
• Proficiency with MS Office and HRIS or similar systems.

Responsibilities

• Perform general office and administrative tasks, including data entry, document preparation, photocopying, scanning, and record maintenance.
• Maintain accurate and up-to-date employee records, personnel files, and HRIS data.
• Schedule HR-related meetings, coordinate calendars, and support HR projects and initiatives.
• Properly code and audit employee related accounts.
• Archive or purge records per internal procedures and retention requirements.
• Coordinate recurring events such as the Holiday Party and Family Day.
• Answer and route incoming calls or emails to HR personnel; greet visitors.

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

BayPort Way Corporate
Newport News, VA 23606, USA

Description

POSITION SUMMARY:

The primary purpose of this position is to provide general administrative support to the Human Resources Department. The Human Resources Assistant is responsible for maintaining personnel records, coordinating office functions, coordinating key events throughout the year and supporting HR team members with routine administrative tasks. Strict confidentiality, accuracy, and attention to detail are essential.

ESSENTIAL FUNCTIONS AND SUPPORTING DUTIES:

• Perform general office and administrative tasks, including data entry, document preparation, photocopying, scanning, and record maintenance.
• Maintain accurate and up-to-date employee records, personnel files, and HRIS data.
• Schedule HR-related meetings, coordinate calendars as needed, and provide administrative support for HR projects and departmental initiatives.
• Properly code and audit employee related accounts.
• Archive or purge records as directed in accordance with internal procedures and record retention requirements.
• Track and organize basic HR office inventory such as supplies, and logo store-related items.
• Coordinate recurring events including, but not limited to, the Holiday Party and Family Day.
• Answer and route incoming calls or emails to appropriate HR personnel.
• Greet visitors to the HR department and provide assistance as appropriate.
• Perform other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS:

Required Education: High school diploma or equivalent required.

Preferred Experience: 3-6 months of administrative or office support experience.

Required Knowledge: Overall knowledge of all Credit Union policies and procedures. Knowledge of general office duties to include typing, answering phones, and filing. Proficiency in computer skills to include Microsoft Outlook, Word, Excel, and Power Point.

Skills and Abilities:

• Ability to adhere to BayPort Credit Union’s Core Values: Integrity, Be Bold, Compassion, Diversity, Innovation, It’s On Me, and One Team.
• Ability to effectively handle confidential information.
• Ability to manage time and prioritize tasks to meet deadlines.
• Ability to communicate effectively both verbally and in writing.
• Well organized and attentive to detail.
• Expert knowledge with Microsoft Office, to include Word, Excel, and Outlook.

This job description is not an all-inclusive list of the responsibilities, skills, working conditions or essential functions of this job. Management reserves the right to modify, add or remove essential functions as business needs warrant.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and reserve the right to perform pre-employment substance abuse testing.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.