Human Resources Assistant

NYC Department of Social Services; New York (NY); Hybrid; USD 50,000 - 65,000; Full time

Job summary

The NYC Department of Social Services is seeking an HR Assistant to facilitate candidate processing and onboarding. This role includes making offers, liaising with various teams, and maintaining hiring statistics. Ideal candidates will have strong communication and organizational skills, with a background in human resources or related fields. Remote work options are available.

Benefits

Public Service Loan Forgiveness

Qualifications

• Four years of experience in HR, criminal justice, or related fields.
• Experience with I9s and new hire paperwork.

Responsibilities

• Making offers to new hires and assisting with onboarding.
• Act as primary contact for candidate-specific issues.
• Coordinate start dates and process new hire documentation.

Skills

Communication

Organizational Skills

Attention to Detail

Education

High School Diploma or equivalent

Baccalaureate Degree

Tools

Outlook

Excel

Word

Visio

Job description

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The Office of Human Resources and Employee Experience (HREX) is responsible for ensuring the Department complies with applicable labor and employment laws and City and Agency rules and policies. The unit provides guidance to managers and employees on a variety of topics including recruitment, employment, civil service, job and organizational design, labor relations, youth programs, benefits, wellness, performance evaluations, salary administration, timekeeping, and time and leave administration.

The selected candidate will be part of the Candidate Processing team in Staffing Management within HREX. The goal of the Candidate Processing team is to ensure a smooth offer, candidate engagement, and start date process. The selected candidate will engage with candidates from the start of their offer processing through onboarding and throughout their tenure as a new hire. The HR Assistant will be responsible for but not limited to the following:

• Making offers to new hires and assisting candidates with the application and onboarding process
• Act as the primary point of contact for candidate-specific issues with candidates, hiring managers, and the background check team.
• Liaise with the Office of Internal Affairs and Discipline (IAD) team on candidate backgrounds and distribution on all applicant forms
• Coordinate and facilitate start dates with candidates, internal and external stakeholders.
• Process New Hire documentation including process of I9’s and other new hire forms
• Serve as liaison to external agencies, hiring managers, and other business partners for agency release requests.
• Assist in the preparation of professional hiring statistics,
• Utilize the New York City Automated Personnel System (NYCAPS) to enter candidate offers and other transactions, and track and report on all related activities
• Maintain agency New Hire Tracker and provide ad hoc reports
• Track new hire data and create recruitment reports
• Perform other HR work as requested, such as attending events, organizing HR activities, recruiting candidates, and reviewing candidate qualifications

Minimum Qualification Requirements

• A four-year high school diploma or its educational equivalent and four years of satisfactory full-time experience in one or more of the fields of criminal justice administration and planning, forensic science, human resources, labor relations, auditing, building inspection, or legal affairs; or
• A baccalaureate degree from an accredited college; or
• Education and/or experience equivalent to “1” or “2” above.

REMOTE WORK

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program.

To Apply:

Visit Jobs NYC (cityjobs.nyc.gov) to view and apply for available positions. Search by agency (Department of Buildings), keywords, or for the specific Job ID #.

NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

INVESTIGATOR (EMPLOYEE DISCIPL - 31169

Minimum Qualifications

Preferred Skills

• Excellent written and verbal communication skills
• Excellent organizational skills and attention to detail
• Proficiency in Outlook, Excel, Word, and Visio
• Experience in Human Resources in City government
• Experience with I9’s and new hire paperwork

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.