Human Resources Assistant

Hands Across The Water Inc; Livonia (MI); On-site; USD 25,000 - 33,000; Full time

Job summary

Hands Across The Water Inc. is seeking a full-time Human Resources Assistant based in Livonia, MI, with light travel to the Ann Arbor office for training. The role supports agency-wide HR functions, onboarding, and recruitment, reporting to the Human Resources Specialist and collaborating with the Operations team.

The position requires strong organizational and communication skills, ability to handle multiple tasks, and proficiency with office software. HRIS experience with Paylocity is a plus.

Qualifications

• High school diploma required; degree preferred in business administration or HR.
• Experience in administrative support, HR, or office operations preferred.
• Strong organizational and communication skills; ability to manage multiple tasks in a fast-paced environment.
• Proficiency with computer systems and office software; ability to learn new technologies.
• Experience with HRIS systems (Paylocity) a plus.

Responsibilities

• Assist with recruitment, screening, and onboarding of new staff.
• Assist with pre-employment requirements including background checks, I-9, E-Verify, and references.
• Coordinate with Operations for new staff tech and office space needs.
• Maintain personnel files and HR documentation compliance.
• Track staff orientation, training, and performance evaluations.
• Maintain agency training records and support training standards.

Skills

Organizational skills

Written and verbal communication

Multi-tasking

Independent work

Team collaboration

Adaptability to new systems

Attention to detail

Proficiency with office software

Education

High school diploma

Associate's or Bachelor's in Business/HR

Tools

Paylocity

Job description

Description

Location: This position will be based primarily in our Livonia Office, with travel to the Ann Arbor office as needed, including for training purposes.

Reports To: Human Resources Specialist

Position Summary:

This is a full-time, hourly position. The Human Resources Assistant provides support for agency-wide human resources functions, administrative operations, and office infrastructure. This position plays a key role in maintaining personnel recordkeeping including HRIS data management, ensuring effective personnel onboarding, and supporting recruitment and applicant screening.

This role works collaboratively with the Human Resources Specialist, as well as the entire Operations team, to support agency operations, ensure compliance with internal policies, and maintain a professional and functional work environment. The position requires flexibility, strong organizational and interpersonal skills, and the ability to manage a wide range of responsibilities.

Qualifications:

• High school diploma required; Associate's or Bachelor's degree in Business Administration, Human Resources, or a related field preferred
• Experience in administrative support, human resources, or office operations preferred
• Strong organizational skills and attention to detail
• Strong written and oral communication skills
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Ability to work independently and collaboratively
• Proficiency with computer systems and office software
• Ability to learn and adapt to new systems and technologies
• Experience with HRIS systems (Paylocity) a plus.

Essential Functions and Responsibilities:

• Assist with recruitment, screening, and onboarding of new staff
• Assist with pre-employment requirements, including background checks, I-9 verification, E-Verify, and reference checks
• Coordinate with Operations Assistant for all new staff technology and office space needs.
• Maintain personnel files and ensure compliance with HR documentation requirements
• Track staff orientation, training completion, and performance evaluations
• Maintain agency training records and support compliance with required training standards
• Assist with staff retention initiatives and HR-related projects
• Support Quality and Compliance Specialist as it relates to human resources.
• Assist with special projects and agency initiatives as assigned
• Provide general coverage support to the clerical team as needed.

Administrative Responsibilities

• Attend agency staff meetings and program-related meetings
• Participate in agency trainings and professional development activities
• Maintain an up-to-date personnel file as directed by Human Resources
• Maintain regular and predictable attendance
• Demonstrate the ability to accept and apply feedback
• Perform additional duties as assigned to support agency operations

Work Environment and Schedule:

This position is primarily office-based and requires regular interaction with staff, clients, and community members. Work may require flexibility to meet agency operational needs.

Physical Requirements:

This position requires the ability to:

• Lift and move office supplies and materials
• Operate office equipment
• Sit, stand, and move for extended periods

Legal and Employment Requirements:

• Must not have been convicted of child abuse or neglect, or a felony involving harm or threatened harm to an individual, fraud, or financial crimes within the 10 years immediately preceding the date of hire
• Must not be listed on the central registry as a perpetrator of child abuse or child neglect

Commitment to Mission and Values:

The Human Resources Assistant will follow and uphold the agency's Vision and Mission Statement, including its commitment to inclusion, diversity, and strength-based services.

Equal Employment Opportunity Statement:

Hands Across The Water does not discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment, because of race, ethnicity, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, height, weight, familial or marital status, mental or physical ability, socioeconomic status, military service obligation, veteran status, or any other basis protected by federal, state, or local law.