Human Resources Generalist

The Arc - Jefferson & St. Lawrence; Village of Canton (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

The Arc Jefferson – St. Lawrence in New York seeks an HR professional to assist with employee relations and HRIS management through the full lifecycle of employees.

You will train managers, support investigations, and help with onboarding and recruitment across multiple sites. You will also track HR metrics, participate in compliance activities, and help maintain confidential personnel files while coordinating with Benefit and Payroll teams.

Qualifications

• Bachelor’s Degree with 1-2 years’ experience or Associate’s Degree with 2-4 years’ experience or High School Diploma with 3-5 years’ experience in Human Resource Management, Organizational Development, Business Administration, Communications or related field required.
• Two to Three years related experience preferred; working in a role providing coaching, training and support to management, and ability to learn NYS and Federal laws related to employment.

Responsibilities

• Provide support and training to managers on various topics as needed or requested.
• Assist management and other leadership positions with employee relations issues to include corrective actions reviews, and up to terminations; HR investigations, and remediation.
• Contacting those selected, tracking and monitoring random drug testing process in conjunction with the vendor as well as monitoring the new hire process.
• Assist in the interview process as needed or requested for various departments.
• Represent HR during the employee orientation process when onboarding new hires, as needed.
• Assist with area job fairs or recruitment events when necessary.
• Process workflows for employees in assigned areas.
• Attend staff meetings for assigned areas.
• Maintain and track agency conflict of interest process to include participation on the Corporate Compliance Committee.
• Responsible for maintaining accurate performance evaluation records.
• Assist the Benefit Specialist with benefit open enrollment process.
• Tracking new hire sign on bonus eligibility and payment, as well as employee referral payments and providing information biweekly to accounting.
• Review and sign off on all new hire packets for accuracy.
• Review deferrals and loan entries for accuracy.
• Process internal bid requests and transfers.
• Accurately track key HR metrics for assigned areas including turnover, hires, and work injuries.
• Assist with the processing of data for the agency Aff iative Action Plan, Vets 4212, EEO reporting and any other survey data requested.
• Conduct Exit Interviews whenever possible with employees leaving employment and prepare separation letters.
• Participate in any Unemployment Insurance processes related to separated employees and/or assist in any agency litigation that may arise related to employees under areas assigned.
• Maintain up-to-date procedures for all specific duties.
• Responsible for being cross trained with Human Resource Specialists.
• Responsible for assisting in the maintenance of confidential personnel files.

Skills

Coaching

HRIS

Interviews

Time management

Organization skills

Education

Bachelor’s Degree

Associate’s Degree

High School Diploma

Job description

Position Type/Expected Hours of Work

– 40 hours per week, flexible to the needs of the agency; generally, Monday to Friday 7:30am to 4:00pm.

Qualifications

Bachelor’s Degree with 1-2 years’ experience or an Associate’s Degree with 2-4 years’ experience or High School Diploma with 3-5 years’ experience in Human Resource Management, Organizational Development, Business Administration, Communications or related field required. Two (2) to Three (3) years related experience preferred; working in a role providing coaching, training and support to management, and ability to learn NYS and Federal laws related to employment.

Work Authorization/Security Clearance

Authorized to work in the United States and pass all background clearances.

Summary/Objective

To assist in all functions of the Human Resource Department with regard to Employee Relations and HRIS system management for the full life cycle of the employee.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Provide support and training to managers on various topics as needed or requested.
2. Assist management and other leadership positions with employee relations issues to include corrective actions reviews, and up to terminations; HR investigations, and remediation.
3. Contacting those selected, tracking and monitoring random drug testing process in conjunction with the vendor as well as monitoring the new hire process.
4. Assist in the interview process as needed or requested for various departments.
5. Represent HR during the employee orientation process when onboarding new hires, as needed.
6. Assist with area job fairs or recruitment events when necessary.
7. Process workflows for employees in assigned areas.
8. Attend staff meetings for assigned areas.
9. Maintain and track agency conflict of interest process to include participation on the Corporate Compliance Committee.
10. Responsible for maintaining accurate performance evaluation records.
11. Assist the Benefit Specialist with benefit open enrollment process.
12. Tracking new hire sign on bonus eligibility and payment, as well as employee referral payments and providing information biweekly to accounting.
13. Review and sign off on all new hire packets for accuracy.
14. Review deferrals and loan entries for accuracy.
15. Process internal bid requests and transfers.
16. Accurately track key HR metrics for assigned areas including turnover, hires, and work injuries.
17. Assist with the processing of data for the agency Aff iative Action Plan, Vets 4212, EEO reporting and any other survey data requested.
18. Conduct Exit Interviews whenever possible with employees leaving employment and prepare separation letters.
19. Participate in any Unemployment Insurance processes related to separated employees and/or assist in any agency litigation that may arise related to employees under areas assigned.
20. Maintain up-to-date procedures for all specific duties.
21. Responsible for being cross trained with Human Resource Specialists.
22. Responsible for assisting in the maintenance of confidential personnel files.

Competencies

• Ethical Conduct.
• Time Management.
• Organization Skills.
• Project Management.
• Personal Effectiveness/Credibility.

Supervisory Responsibility

This position has no supervisory responsibilities.

Travel

Travel between all assigned sites as needed. Travel between counties is required. Travel to conferences or trainings as assigned.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; lift; use hands to finger, handle or feel; and reach with hands and arms. Work may require lifting, pushing, or pulling in excess of 30 pounds.

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. I have read and received a copy of the above job description and understand the responsibilities fully. I understand that the preceding job description will be reviewed/updated at least annually; more frequent updates will depend on contract needs.

AAP/EEO Statement

The Arc Jefferson – St. Lawrence has and will continue to provide all employees and applicants’ equal opportunity in the manner provided by law in all aspects of employment regardless of their age, race, creed, color, national origin, sexual orientation, disability, genetic predisposition, or carrier status, or marital status. These individuals will be recruited, referred for hiring consideration, and employed with regard to the positive and appropriate utilization of their skills and capabilities. Qualified employees will be afforded non-discriminatory consideration for promotion and job advancement, and there will be no discrimination with regard to assignments, rates of pay, promotions, transfers, training, termination, accessibility, working conditions, and benefits.