Human Resources Assistant

University of Florida; Gainesville (FL); On-site; USD 30,000 - 39,000; Full time

Job summary

University of Florida is seeking a Human Resources Assistant to support departmental HR processes such as ePAF entries for position updates, reclassifications, and pay changes, and to assist with PAR submissions and paperwork.

The role involves creating and sending letters for signatures, coordinating with Classification & Compensation on pay actions, and maintaining employee records in compliance with policies. Strong knowledge of PeopleSoft, PeopleFirst, and UF systems is expected.

Qualifications

• High school diploma or equivalent and three years of relevant experience.

Responsibilities

• Enters Electronic Personnel Action Forms (ePAF) for position description updates and reclassifications.
• Submits Personal Action Requests (PAR) for postings, reclassifications, special pay increases, and reassignments.
• Creates and sends letters regarding executed actions for signatures from department heads and distribution to employees.
• Creates SPI and Job Correction Forms and works with Classification & Compensation on processing pay increases/statements.
• Keeps records and uploads documents timely according to records management policies.
• Assists with posting positions to PageUp and serves as back-up for new hire/transfer/promo paperwork and related processes.
• Drives state vehicle and ensures compliance with policies; requires valid Florida Driver License.

Skills

Policies knowledge

Education

High school diploma or equivalent

Tools

PeopleSoft

PeopleFirst

GatorJobs

Microsoft Outlook

Excel

Word

Job description

Classification Minimum Requirements

High school diploma or equivalent and three years of relevant experience.

Classification Title

Human Resources Assistant

Classification Minimum Requirements

High school diploma or equivalent and three years of relevant experience.

Job Description

Facilitates and supports departmental human resources processes: Enters Electronic Personnel
Action Form (ePAF) for position description updates, reclassifications with and without pay changes,
(temporary and permanent) special pay increases (SPI), additional payments, and reassignments.
Assists with entering ePAFs for termination and Person of Interest (POI). Submits Personal Action
Requests (PAR) for postings, reclassifications, special pay increases, and reassignments. Creates and
sends out letters regarding executed actions for signatures from department heads and distribution to
employees. Creates SPI Request Forms and works with Classification & Compensation on processing
pay increases. Creates Job Correction Forms and works with Classification & Compensation on
correcting errors reflected on PeopleSoft. Is responsible for record retention of employee records;
including uploading, scanning, and processing documents timely and in accordance with proper records
management. Assists with posting positions to PageUp.
Serves as backup for new hire/transfers/promotional paperwork, Family Medical Leave Act (FMLA),
Leave and UF Engaged for the (BA | CFRE) HR office..
Assists employees with completion of hiring packet, explanation and summary benefits, assistance with
locating employee insurance information and insurance cards, and self-service requests through MyUFL.
Advises employees and managers on proper university policies and procedures and regulations and state
and federal laws.
Provides administrative support to the BA | CFRE HR, Associate Director by coordinating meetings,
assisting with preparing documents, preparing and sorting files, and preparing mail.
Cross-trains for all travel duties, including requests and reimbursement, as well as PCard
reconcilations related to travel. Keeps inventory of office supplies and makes of list of items to be ordered
along with placing order and verifying receipts. Works with Facilities Services Accounting on reconciling
purchases.
Delivers and pickups mail and retirement plaques at various areas across campus and surrounding vendor
locations.
Drives state vehicle.
Must possess and maintain a valid Florida Driver License.

Normal Work Schedule

8:00am – 4:30pm; Monday – Friday; With a one-half (1/2) hour meal period

Expected Salary

$22.00 Hourly based on experience

Required Qualifications

High school diploma or equivalent and three years of relevant experience.

Preferred

• Knowledge of personnel policies and procedures is preferred.
• Ability to work in a workplace.

Knowledge

• Knowledge of PeopleSoft
• Knowledge of PeopleFirst
• Knowledge of GatorJobs
• Knowledge of, Microsoft Outlook
• Knowledge of Excel
• Knowledge of Word

Health Assessment Required:

No