Human Resources Assistant

Duit Holdings, Inc.; Edmond (OK); On-site; USD 36,000 - 48,000; Full time

Job summary

Duit Holdings, Inc. in Edmond, OK is seeking an Administrative Support Specialist for the Human Resources department to help maintain employee records, verify information, and process new hires.

You will use Viewpoint and the OESC New Hire system, handle DOT employment verification, maintain drug testing records, and assist with routine HR tasks and phone coverage. The ideal candidate will have strong communication, attention to detail, and proficiency with Microsoft Office, with experience in

Qualifications

• Exceptional written, verbal and interpersonal communication skills.
• High attention to detail and accuracy.
• Proficiency with Microsoft Office tools (Word, Outlook, Excel, PowerPoint).
• Ability to work in fast-paced, changing environments.

Responsibilities

• Verify new hire information and process to Viewpoint
• Manually update Viewpoint with employee information not automatically transferred from onboarding system
• Ensure all required documentation is added to employee file
• Process all new hires in OESC New Hire system
• Process required DOT employment verification post-orientation
• Maintain drug testing records in viewpoint (in-office and McBride)
• Process all DOT and Non-DOT Employment
• Track safety training as received for each employee, including new hire training and job-site orientation verification
• Process weekly reports: 401k deferrals and loans, DOT Expirations
• Enter all new hires into Fidelity
• Monitor DOT Random Drug Testing
• Enter direct deposit and pay card information
• Mail monthly benefit enrollment packets
• Update employee files with personal information changes as needed
• Answer HR line calls
• Act as back-up for all company phone lines
• Act as back up for assisting walk-in applicants and collecting recruiting paperwork
• Other duties as assigned

Skills

Communication

Attention to detail

Microsoft Office

Fast-paced environments

Education

HR degree or equivalent

Tools

Microsoft Office

Job description

Description

Provides administrative support to the Human Resources department.

Responsibilities

• Verify new hire information and process to Viewpoint
• Manually updated Viewpoint with employee information not automatically transferred from onboarding system
• Ensure all required documentation is added to employee file
• Process all new hires in OESC New Hire system
• Process required DOT employment verification post-orientation
• Maintain drug testing records in viewpoint (in-office and McBride)
• Process all DOT and Non-DOT Employment
• Track safety training as received for each employee, including new hire training and job-site orientation verification
• Process weekly reports:
• 401k deferrals and loans
• DOT Expirations
• Enter all new hires into Fidelity
• Monitor DOT Random Drug Testing
• Enter direct deposit and pay card information
• Mail monthly benefit enrollment packets
• Update employee files with personal information changes as needed
• Answer HR line calls
• Act as back-up for all company phone lines
• Act as back up for assisting walk-in applicants and collecting recruiting paperwork
• Other duties as assigned
  

Requirements

• Exceptional written, verbal and interpersonal communication skills
• High attention to detail
• Proficiency with Microsoft Office tools (Word, Outlook, Excel, PowerPoint)
• Ability to work in fast-paced, quickly changing environments

Preferred Qualifications

• Previous staffing industry experience
• HR Degree or equivalent
• Previous experience working in a HR Department
• Bilingual (Spanish)