Human Resources Assistant

The Mint Gaming Hall; Bowling Green (KY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Weekly pay

Medical, Dental, and Vision benefits

Fully paid Life Insurance

Up to $1,000 sign-on bonus

401K with company match

PTO

FSA/HSA

BIG FUN!

Job summary

The Mint Gaming Hall is seeking a Human Resources Assistant to provide administrative support to the HR department, ensuring efficient daily operations and a positive Team Member experience.

Responsibilities include maintaining personnel records, assisting with onboarding and employment documentation, supporting HR programs and events, and coordinating the property's uniform program, all while ensuring compliance with policies and regulations.

Qualifications

• High school diploma or GED required.
• Bachelor’s degree in business administration, human resources management, or a related field preferred; candidates currently pursuing a degree will also be considered.
• Proficient with various Microsoft products.

Responsibilities

• Assist the HR Department to ensure policies and procedures are followed and standards met.
• Assist with onboarding including new hire paperwork, system entries, and E-Verify processing.
• Coordinate new hire orientation, training initiatives, and HR programs.
• Maintain personnel files and employment records per company standards and retention rules.
• Create and distribute Team Member badges, name tags, and access credentials.
• Assist with pre-employment processes and maintain HR bulletin boards and notices.
• Conduct weekly HR huddles for management.
• Manage HR department inventory and coordinate replenishment.
• Collaborate with payroll to ensure compliance with payroll procedures.
• Prepare and maintain employment records for events using UKG HRIS.
• Assist with purchase orders and departmental administrative tasks.
• Coordinate all aspects of the uniform program and maintain inventory records.
• Distribute, collect, and track Team Member uniforms using Invotech system.
• Handle HR documentation and employment verification requests.

Skills

Attention to detail

Education

High school diploma or GED

Bachelor’s degree in business administration or HR management

Tools

Microsoft Office

Job description

• Competitive Medical, Dental, and Vision Benefits
• Fully paid Company Life Insurance
• Up to $1,000 sign-on bonus within your first year of employment
• 401K with Company Match
• PTO
• FSA/HSA
• We have BIG FUN!

BIG BENEFITS OF WORKING AT THE MINT

• Weekly Pay
• Competitive Medical, Dental, and Vision Benefits
• Fully paid Company Life Insurance
• Up to $1,000 sign-on bonus within your first year of employment
• 401K with Company Match
• PTO
• FSA/HSA
• We have BIG FUN!

JOB SUMMARY

The Human Resources Assistant provides administrative support to the Human Resources department to ensure efficient daily operations and positive Team Member experience. They will be responsible for maintaining accurate personnel records, assisting with onboarding and employment documentation, supporting Team Member programs and events, and serving as the primary coordinator for the property’s uniform program. The Human Resources Assistant works closely with Team Members, management, and vendors to ensure HR processes are completed accurately, timely, and in compliance with company policies and applicable regulations.

SCOPE

The Human Resources Assistant serves as the first point of contact and is expected to handle confidential information with discretion, exercise sound judgment, resolve routine issues, and escalates employee relations, compliance, payroll, benefits, and policy concerns to HR leadership when appropriate.

JOB RESPONSIBILITIES

• Assist the Human Resources Department to ensure all policies and procedures are adhered to and standards are consistently met.
• Assist with onboarding activities, including preparing new hire paperwork, system entries, E-Verify processing, and employment documentation.
• Execute set-up and facilitation of property new hire orientation, BIG Service, and other required training and professional development initiatives.
• Maintain personnel files and employment records in accordance with company standards and retention requirements.
• Create and distribute Team Member badges, name tags, and access credentials.
• Assist with pre-employment processes.
• Maintain HR bulletin boards, communication boards, and Team Member information displays.
• Execute weekly HR Huddles for the Management team.
• Manages HR department inventory of office and operational supplies, maintaining established par levels and coordinating replenishment as needed.
• Work closely with the payroll team and HR Generalist to ensure compliance with company payroll procedures.
• Prepare and maintain employment records related to events, such as hiring, separation, leaves of absence, transfers or promotions using the UKG HRIS.
• Assist with purchase orders, invoice tracking, and departmental administrative tasks.
• Coordinate all aspects of the uniform program for the property.
• Maintain accurate uniform inventory records and monitor stock levels.
• Distribute, collect, exchange, and track Team Member uniforms using Invotech system.
• Manage Team Member uniform-related questions and requests.
• Assists team members with employment verification requests, employment forms, and general HR documentation.
• Monitors completion of required acknowledgments and training documentation.
• Effectively maintain KHRC applications, licensing process and distribution of licenses.
• Other duties as assigned by HR Manager.

EDUCATION, EXPERIENCE, AND QUALIFICATIONS

• High school diploma or general equivalency diploma (GED) required.
• Prior experience in an administrative, customer service, or Human Resources support role, preferred.
• Bachelor’s degree in business administration, human resources management, or a related field preferred; candidates currently pursuing a degree will also be considered.
• Possess strong attention to detail and organization skills.
• Proficient with various Microsoft products.
• Must be 18 years of age or older.
• Must pass all required pre-screening and background checks.
• Internal candidates must meet the eligibility requirements as provided in the Transfer and Promotion policy.
• Must be able to obtain and maintain a valid Kentucky gaming/racing license.

The Mint Gaming Hall is an equal opportunity employer (EOE). Qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, marital status, disability, sexual orientation, or any other characteristic protected by state or federal law.