Human Resources Assistant

Transdev; Boston (MA); On-site; USD 45,000 - 57,000; Full time

Job summary

Transdev is seeking a Human Resources Assistant in Boston to provide administrative support for the HR Department, particularly focusing on recruitment, employee records, and other clerical duties. This engaged role demands strong communication skills and attention to detail to facilitate effective HR operations.

Benefits

401(k) retirement plan

Medical, dental, and vision insurance

Life insurance

Short-term disability

Voluntary long-term disability

Paid vacation days

Sick days

Holidays

Qualifications

• Must have at least one year of experience in HR-related tasks.
• Strong oral communication skills required.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provides clerical and administrative support to HR.
• Assists with recruitment processes including scheduling interviews.
• Maintains personnel records and ensures accuracy.

Skills

Communication

Attention to detail

Organizational skills

Education

High school diploma or equivalent

Degree in Human Resources, Business or related field

Tools

HRIS

Microsoft Office

ATS

Job description

Transdev in Boston, MA is seeking a Human Resources Assistant for its Boston Public Schools transportation contract. The Human Resources Assistant is responsible for providing administrative support to the Human Resources Department.

Transdev is proud to offer:

• Compensation package of $45,750.00 (minimum) to $57,000.00 (maximum) per year (exempt).

Benefits include:

• Vacation: minimum of two (2) weeks

• Sick days: 5 days

• Holidays: 12 days; 9 standard and 3 floating

• Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability.

Benefits may vary depending on location policy.

Key Responsibilities:

• Serves as the Main Office Receptionist, greeting and directing visitors.

• Provides clerical and administrative support to the Human Resources Department and other departments, as needed.

• Assists with the recruitment life cycle process to include telephone pre-screenings, scheduling interviews, initiating background screenings, and onboarding into the human resources information system.

• Assists with the administration and tracking of benefits and leaves of absence.

• Ensures all personnel records are accurately maintained.

• Copies, scans, and files documents in the appropriate place. Makes copies of employee records as required.

• Prepares new hire, retirement, and leave packets.

• Ensures all up-to-date notices are properly displayed throughout the Main Office.

• Maintains confidentiality of all information.

• Performs special projects and other duties as required.

Qualifications:

• High school diploma or equivalent, such as GED.

• A degree in Human Resources, Business or related field preferred.

• At least one (1) year of experience in the human resources field related to recruitment, selection, and/or benefits administration.

• Strong oral communication and interpersonal skills.

• Excellent attention to detail and organizational skills.

• Understanding of employment laws and regulations.

• Working knowledge and proficiency with Microsoft Word, Excel, PowerPoint, and Outlook. Experience with Human Resource Information Systems (HRIS), Applicant Tracking Systems (ATS), and/or ADP.

• The ability to handle multiple tasks and demonstrated ability to meet deadlines.

• Ability to interact professionally with internal and external customers on all levels and be able to work well with diverse groups.

• The ability to read, understand, and interpret instructions, policies, and procedures.

• Must be self-motivated and able to work independently and in a team environment.

• Ability to work with sensitive documentation and materials displaying confidentiality, tact, and decorum.

• Ability to handle multiple tasks simultaneously.

• Pass a background check including fingerprinting.

Physical Requirements:

The essential functions of this position require the ability to:

• 90% of work is accomplished indoors and in air conditioned or well-ventilated facilities.

• Sit for extended periods (up to 6–8 hours per day spent sitting, typing, or looking at a computer screen.

• Push and pull objects up to 10 pounds, occasionally throughout the workday; lift material weighing up to 20 lbs. with or without assistance; occasionally bend, kneel, or crouch to files or equipment stored at ground level.

• Must be able to work shifts or flexible work schedules as needed.

• Travel required outside of immediate area <5%.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Transdev complies with federal and state disability laws and makes reasonable accommodations for applicants and candidate with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Drug-free workplace:

Transdev maintains a drug-free workplace. Applicants must:

• Be eligible to work in the Unites States without requiring sponsorship now or in the future (if based in the U.S.).

• Successfully pass a pre-employment drug screen.

About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.

Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev – the mobility company – empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at

www.TransdevNA.com or watch an overview video at https://youtu.be/ilO5cv0G4mQ.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status.

The physical demands described here are representative of those that may be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

California applicants: Please Click Here for CA Employee Privacy Policy.

Job Category: Administrative / Clerical / Payroll / HR / Accounting

Job Type: Full Time

Req ID: 5422

Pay Group: ALA

Cost Center: 167

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.

Drug-free workplace

If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.

California applicants: Please Click Here for CA Employee Privacy Policy.

About Transdev

Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.

Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev – the mobility company – empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at http://www.TransdevNA.com or watch an overview video.