Human Resources Assistant

US Washington Headquarters Services; Alexandria (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

The US Washington Headquarters Services (WHS) in the Human Resources Directorate, Personnel Services Division, provides recruitment, placement, and classification services for the Principal Staff Assistants in the OSW, WHS, and other supported DoD activities.

This GS-05/06 eligible position supports entry-level HR work, including data entry, document review, and routine inquiries, with a focus on accuracy and adherence to established procedures.

Qualifications

• Entering and verifying routine personnel data in basic automated HR systems.
• Reviewing standard HR documents for completeness and accuracy.
• Performing step-by-step procedural HR tasks, such as screening candidates.

Responsibilities

• Enter and verify routine personnel data in HR systems.
• Review documentation for completeness and accuracy before processing.
• Assist with basic HR tasks and respond to routine personnel inquiries.

Skills

Data entry

HR documentation

Screening tasks

Job description

This position is in the Washington Headquarters Services (WHS), Human Resources Directorate, Personnel Services Division. The Directorate provides human resources support to the Office of the Secretary of War (OSW) and those Defense Agencies and Department of War (DoW) field activities WHS administratively supports. The Personnel Services Division provides recruitment, placement, and classification services for the Principal Staff Assistants in the OSW, WHS, and other supported DoW activities.

You may qualify at the GS-05 level, if you fulfill the following qualification requirement:

1. Entering and verifying routine personnel data in basic automated human resources systems (such as DCPDS or equivalent databases);
2. Reviewing standard human resources documents for completeness, accuracy, and the presence of required administrative fields prior to processing;
3. Performing step-by-step procedural HR tasks, such as conducting basic candidate screening against established checklists and responding to routine personnel inquiries.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience.

You may qualify at the GS-06 level, if you fulfill the following qualification requirement:

1. Applying specific human resources procedural rules to process a variety of staffing or classification actions and review position records;
2. Identifying and resolving minor discrepancies in personnel documents, position data elements, or automated HR systems, referring only unusual situations to a higher-graded specialist;
3. Assisting specialists with HR program operations, such as gathering documentation for special hiring programs, compiling HR status reports, or extracting data to draft routine correspondence.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience.

All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume.
Your resume may not exceed two (2) pages

For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the duration of your creditable experience for qualification requirements, you will be removed from consideration.

ACTIVE DUTY SERVICE MEMBERS:

Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, as part of their application package, a \"certification\" of active service in lieu of a DD-214, indicating the service member is otherwise eligible and will be discharged or released within 120 days from the date of submission.. A \"certification\" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. This \"certification\" must include your rank, dates of active duty service, type of discharge and character of service (i.e. honorable), and date any terminal leave will begin. It must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters. Active duty members that fail to provide a valid \"certification\" of service with their initial application will be found \"not eligible\". Members may be appointed before the effective date of their military retirement/separation if they are on terminal leave.

DOD PPP candidates using Application-Based Procedures:

Military Spouse Preference (MSP) Eligible:

Military Spouse Preference applicants, must be selected and placed at the highest grade level for which they have applied and been determined best qualified. You must include a completed copy of the Military Spouse PPP Self-Certification Checklist (DD-3145-4) dated within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference.

Military Reserve (MR) and National Guard (NG) Technicians PPP Eligible:

MR and NG technicians PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist (DD-3145-3) to verify your eligibility for Military Reserve and National Guard Technician PPP.

Military Reserve (MR) and National Guard (NG) Technicians Receiving Disability Retirement PPP Eligible:

MR and NG technicians receiving disability retirement PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist (DD-3145-2) to verify your eligibility for Military Reserve and National Guard Technician Disability preference.

Retained Grade PPP Eligible:

Retained Grade PPP applicants, must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Retained Grade PPP Self-Certification Checklist (DD-3145-1) to verify your eligibility for Retained Grade preference.

All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume.

For entry at the GS-05 level, status applicants must have served 52 weeks as a GS-04 or higher grade in the Federal Service.

For entry at the GS-06 level, status applicants must have served 52 weeks as a GS-05 or higher grade in the Federal Service.