Human Resources Analyst I/II (Recruitment)

City of Fremont; Fremont (CA); On-site; USD 70,000 - 105,000; Full time

Job summary

The City of Fremont is seeking a Human Resources Analyst I/II (Recruitment) to provide professional HR support through the recruitment and selection process. You will coordinate recruitment activities, work with hiring managers, develop selection materials, and ensure equitable processes compliant with policies and laws.

Ideal candidates will have public-sector recruitment experience and can manage multiple recruitments with attention to detail and strong communication.

Qualifications

• Experience conducting full-cycle recruitments in a public-sector environment.
• Strong understanding of recruitment and selection principles.
• Ability to coordinate examinations and manage eligibility lists.

Responsibilities

• Performs job analyses and develops or revises class specifications.
• Conducts classification and compensation analyses and surveys.
• Counsels and advises on employment, promotion, and compensation matters.
• Provides administrative support and interprets HR rules, policies, and MOUs.
• Prepares written reports, memos, and policies.

Skills

Recruitment

Communication

Public sector knowledge

Education

Bachelor's degree in HR / related field

Tools

NEOGOV Insight

Applicant Tracking Systems

Job description

Human Resources Analyst I/II (Recruitment)

The City of Fremont's Human Resources Department is recruiting for a Human Resources Analyst I/II (Recruitment).

The Department

The mission of the Human Resources Department is to support and develop our employees, so they can support the community. We achieve this through bringing stability to an ever-changing and evolving environment, while creating and maintaining equity.

The Opportunity

The City of Fremont is seeking a Human Resources Analyst I/II to join its Human Resources Department, with a primary assignment in Recruitment (with Classification & Compensation).

This position provides professional human resources support to City departments throughout the recruitment and selection process. The selected candidate will coordinate recruitment activities, collaborate with hiring managers, develop and administer selection processes, and help ensure that recruitment practices are consistent, equitable and compliant with applicable policies and regulations.

The position is well suited for an HR professional who enjoys managing complex recruitment processes, building relationships with departments and identifying opportunities to improve recruitment operations.

The Ideal Candidate

The City is particularly interested in candidates with experience conducting full-cycle recruitments in a public-sector environment.

Successful candidates will have a strong understanding of recruitment and selection principles, including minimum qualification screening, examination development, interview coordination and eligibility list administration. Experience with NEOGOV Insight is highly desirable. Candidates should be comfortable using applicant tracking systems to manage recruitment workflows, communicate with applicants, coordinate examinations and maintain accurate recruitment records.

Successful candidates will demonstrate excellent written and verbal communication skills, attention to detail, sound judgment and the ability to independently manage multiple recruitments with competing deadlines.

Application Deadline

This position will remain open until Friday, October 9, 2026 at 5:00 p.m. (PST) OR once 200 applications are received.

Note: Applicants who apply to this position may also be considered for future Human Resources Analyst opportunities that may become available.

Selection Process

The process may include a panel interview, in-basket or written exercise, professional reference checks, fingerprint check for criminal history, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process. If you are interested in employment in this job classification, you should apply to ensure you are considered for future opportunities that may utilize the candidates from this recruitment.

Reasonable Accommodation

Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling [phone] or emailing [e-mail].

Contact Us

For additional information, please contact Human Resources Department at: [e-mail]

The information contained herein is subject to change and does not constitute either an expressed or implied contract.

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Human Resources Analyst I/II Class Specification

Human Resources Analyst is a flexibly staffed position. Level and salary range placement is dependent upon an incumbent’s experience and qualifications.

Definition

Under direction of a Human Resources Manager, performs a variety of research and detail-oriented project work and professional activities in support of human resources functions including classification and compensation plan administration, job analysis, recruitment and selection, labor relations program and related work as assigned. While this class may be flexibly staffed based on department needs, the Human Resources Analyst III class is reserved for the most significantly responsible assignments requiring complex analysis, independent judgment, and formulation of important recommendations.

Class Characteristics

Human Resources Analyst I: This is the entry-level class in the professional Human Resources Analyst series. Initially under close supervision, incumbents may perform the more routine classification and salary survey projects, some recruitment and selection activities, and have some exposure to routine labor relations assignments. The Human Resources Analyst I receives direct supervision from higher-level professional or management staff. Frequent contacts are made with members of the Human Resources Department management team, other Human Resources staff, mid-managers, employee organization representatives, other employees of the City of Fremont, and Human Resources staff. This class is distinguished from the Human Resources Analyst II in that incumbents in the latter class are expected to perform the full scope of journey level professional assignments under general, rather than direct, supervision.

Human Resources Analyst II: This is the full journey-level class in the professional Human Resources Analyst series. Employees within this class are distinguished by the performance of the full range of duties as assigned, including conducting classification and salary studies, performing job analyses, administering Citywide classification plans and programs, developing compensation recommendations and designing and administering recruitment and selection activities. The Human Resources Analyst II may participate in labor relations functions such as note taking and research and analysis of proposals presented in bargaining unit negotiations. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully knowledgeable of the applicable human resources principles and practices.

Essential Functions

• Performs job analyses, including desk audits and organizational reviews, and develops or revises class specifications.
• Conducts classification and compensation analyses, including salary and benefit surveys, and makes appropriate recommendations.
• Counsels and advises employees, supervisors and department heads on matters related to employment, promotion, classification and compensation.
• Performs administrative support duties and assists in the interpretation and application of human resources rules, policies, legislation and MOUs.
• Prepares written reports, memos, letters, and policies.

In addition to the essential functions of all Human Resources Analysts, the Human Resources Analyst II:

• Conducts analysis of and prepares reclassification requests.
• Performs analytical research and prepares projections and assumptions.
• Oversees the day-to-day functions of all City payroll and benefit programs.
• Implements changes in operational procedures to improve efficiency/effectiveness and/or implement changes in regulations, laws and policies.
• Performs analysis and develops reports in support of labor relations, finance, and other administrative functions.
• Oversees the creation and distribution of payroll checks to employees.
• Responds to inquiries regarding compensation issues including benefits, taxes and leaves.
• Maintains confidentiality in handling benefits and payroll information and sensitive situations.
• Oversees accuracy of benefits and payroll processes performed by staff.
• Periodically reviews and revises Administrative Regulations and department policies.
• Prepares PowerPoint presentations.
• Maintains accurate City organization charts.
• Participates in labor relations negotiations as note taker and provides analysis of proposals presented in bargaining unit negotiations.

Marginal Functions

• Performs the full range of recruitment and selection duties, including development of outreach, examination and interview materials.
• Other duties as assigned.

Minimum Qualifications

Knowledge, Skills and Abilities

Knowledge of: Principles and practices of public personnel administration; methods and techniques related to classification, compensation and benefits analysis; applicable state and federal employment laws and regulations; principles and techniques of recruitment and selection in the public sector. Journey level classes require knowledge of Meyers-Milias-Brown Act, California Public Employees’ Retirement System, Worker's Compensation law, Family and Medical Leave Act, and Fair Labor Standards Act.

Skill in: Preparing clear, concise and complete analysis, proposals, reports and other written materials; maintaining accurate records and meeting critical deadlines; researching and analyzing complex problems, evaluating varied information and data, either in statistical or narrative form, and exercising sound judgment within established guidelines; establishing and maintaining effective working relationships, and working collaboratively with diverse individuals and groups contacted in the course of work.

Ability to: Interpret the City's personnel programs and policies to employees and department managers; interpret and analyze information; coordinate a variety of tasks and assignments; elicit the cooperation of others; use a variety of computer software programs, including Microsoft Word, Excel, PowerPoint, and Visio; work in an office environment, which may require sitting for extended periods of time; maintain physical and mental condition appropriate to the performance of assigned duties.

Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.

Education/Experience

Required

Any combination of education and or experience that has provided the knowledge, skills and abilities necessary for satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: Human Resources Analyst II: Bachelors degree from an accredited college or university with major course work in human resources management, public or business administration, industrial relations, or a closely related field; and at least two (2) years of experience performing duties comparable to those of a Human Resources Analyst I. Experience related to the human resources function, which has provided the knowledge and skills outlined above, may be substituted for the college education on a year-for-year basis. Experience in a public agency setting is desirable.

Licenses/Certificates/Special Requirements

Must be willing to work such hours as are necessary to accomplish the job requirements; This classification requires the ability to travel independently within and outside of City limits. Possession of a valid California Class C driver’s license is required. Failure to maintain this license will result in discipline up to and including termination.

Physical and Environmental Demands

Rare = < 10%, Occasional = 11-33%, Frequent = 34-66%, Constant = >66%

• Sitting: Constant
• Walking: Occasional
• Standing: Rare
• Bending (neck): Frequent
• Bending (waist): Rare
• Squatting: Rare
• Climbing: Never
• Kneeling: Never
• Crawling: Never
• Jumping: Never
• Balancing: Never
• Twisting (neck): Occasional
• Twisting (waist): Rare
• Grasp - light (dominant hand): Occasional
• Grasp - light (non-dominant): Rare
• Grasp - firm (dominant hand): Rare
• Grasp - firm (non-dominant): Rare
• Fine manipulation (dominant): Frequent
• Fine manipulation (non-dominant): Frequent
• Reach - at/below shoulder: Rare
• Reach – above shoulder level: Never

Push/pull

• Up to 10 lbs. Rare
• 11 to 25 lbs. Never
• 26 to 50 lbs. Never
• 51 to 75 lbs. Never
• 76 to 100 lbs. Never
• Over 100 lbs. Never

Lifting

• Up to 10 lbs. Occasional
• 11 to 25 lbs. Never
• 26 to 50 lbs. Never
• 51 to 75 lbs. Never
• 76 to 100 lbs. Never
• Over 100 lbs. Never

Carrying

• Up to 10 lbs. Rare
• 11 to 25 lbs. Never
• 26 to 50 lbs. Never
• 51 to 75 lbs. Never
• 76 to 100 lbs. Never
• Over 100 lbs. Never

Coordination

• Eye-hand: Required
• Eye-hand-foot: Not required
• Driving: Not required

Vision

• Acuity, near: Required
• Acuity, far: Not required
• Depth perception: Required
• Accommodation: Required
• Color vision: Not required
• Field of vision: Required

Talking

• Face-to-face contact: Required
• Verbal contact w/others: Required
• Public: Required

Hearing

• Normal conversation: Required
• Telephone communication: Required
• Earplugs required: Not required

Work Environment

Works indoors, using computer monitor, works around others, works alone, works with others.

Class Code: Level II: 2025

FLSA: Exempt

EEOC Code: 2

Barg. Unit: UME

Probation: 12 months

Rev.: 04/11

Benefits

The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance.

To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary