Human Resources Administrator

Kalyan Hospitality; Glen Allen (VA); On-site; USD 47,000 - 63,000; Full time

Job summary

Kalyan Hospitality in Glen Allen, VA seeks an on-site Human Resources Administrator to support payroll, compliance, and records across multiple properties. This role reports to HR leadership and coordinates with managers to ensure accurate HR data and regulatory adherence.

The position requires 1–2 years of HR/payroll experience, proficiency in HRIS and Excel, and a commitment to confidentiality. Willingness to manage ADP tasks and wage reporting is essential.

Qualifications

• 1–2 years of HR, payroll, or admin experience.
• Proficient in HRIS and Microsoft Office, especially Excel.
• Strong attention to detail and excellent communication.

Responsibilities

• Serve as primary point of contact for manager questions and requests.
• Maintain compliance posters and OSHA records across properties.
• Back up ADP transactions and payroll-related tasks.
• Prepare Form 940 (FUTA) and SSA filings by Jan 31.
• Assist with recruitment, onboarding, and HR SOPs.

Skills

Attention to detail

Organizational skills

Communication

Tools

ADP Workforce Now

Excel

E-Verify

Microsoft Office

Job description

The Human Resources Administrator supports the HR team with administrative coordination, compliance oversight, recordkeeping, and reporting across multiple hotel properties and states. This is a 100% on-site role in Glen Allen, VA, operating Monday through Friday, and it also includes backup coverage for HR transactions in ADP and related payroll and verification processes.

Key Responsibilities

• Act as a primary point of contact for manager questions and requests, escalating items to the HR Manager or HR Generalist as needed.
• Track service anniversaries, send manager reminders, and follow up on recognition.
• Maintain current federal, state, and local compliance posters at each property.
• Manage OSHA recordkeeping, including ensuring incident forms are completed by managers, maintaining 300 logs, and posting annual 300A summaries.
• Review minimum wage and tipped wage requirements in operating states and audit pay practices for compliance.
• Administer E-Verify for applicable properties.
• Administer J-1 and H-2B programs, including document handling, coordination with sponsors and agencies, deadline tracking, and research on program requirements.
• Provide backup for ADP transactions, including terminations, status changes, benefits updates, and profile maintenance.
• Audit ADP records to confirm PTO policies, benefits eligibility, and settings align with each employee’s status.
• Provide backup for I-9 verification and onboarding.
• Manage electronic filing and maintain organized, compliant personnel records.
• Manage record retention, including archiving and purging personnel, I-9, and payroll records according to retention schedules.
• Pull ADP reports for payroll, workers’ compensation, insurance, benefits, and other audits.
• Complete state new hire reporting where not handled by ADP.
• Process and route state and agency mail, including SUI rate notices, tax notices, and wage verification requests.
• Process employment verification requests promptly and in compliance with requirements.
• Conduct a second review of payroll across all entities each cycle and serve as payroll backup.
• Provide backup for garnishment processing, including setup, updates, and agency responses.
• Support PTO policy administration by ensuring PTO policies are assigned to eligible employees and monitoring requests made without a balance or before eligibility.
• Prepare, review, and ensure timely filing of Form 940 (FUTA) by January 31.
• Coordinate W-2 distribution to employees and SSA filing by January 31.
• Support payroll, workers’ compensation, and insurance audits, including census data, employee changes, and carrier requests.
• Assist with the leave tracker and with FMLA and related leave paperwork.
• Assist with documentation for VEC and other state unemployment claims.
• Assist with Virginia and Pennsylvania separation notices and workers’ compensation claim paperwork as needed.
• Maintain the training tracker, monitor completion, and coordinate training implementation, including manager training.
• Analyze retention and turnover trends by property and position, and develop HR metrics and reporting.
• Coordinate employee surveys and summarize results.
• Assist with documenting HR standard operating procedures (SOPs).
• Assist with recruiting and reference checks as needed.
• Perform other HR duties as assigned.

Qualifications

• 1–2 years of experience in an HR, payroll, or administrative support role.
• Proficiency with HRIS systems and Microsoft Office, especially Excel.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.

Preferred Qualifications

• Experience with ADP Workforce Now, including payroll and reporting.
• Experience with J-1, H-2B, or other visa program administration.
• Familiarity with OSHA recordkeeping and multi-state employment compliance.
• Data analysis and reporting experience (for example, Excel pivot tables and dashboards).
• Experience in hospitality or a multi-location environment.

Technologies

• ADP Workforce Now
• ADP
• Microsoft Office
• Excel
• E-Verify

Confidentiality

This role handles sensitive employee, payroll, benefits, and immigration information and requires strict confidentiality at all times.

Role Details

• Title: Human Resources Administrator
• Location: Glen Allen, VA (onsite)
• Schedule: Monday through Friday (100% on-site)
• Compensation: USD 55,000 per year
• Minimum Experience: 1 year