Human Resources Generalist

Kalyan Hospitality; Glen Allen (VA); On-site; USD 65,000 - 80,000; Full time

Job summary

Kalyan Hospitality is hiring an HR Generalist to support day-to-day HR operations across multiple hotel properties from our Glen Allen, VA location. This 100% on-site role focuses on employee relations, compliance with company policy, and adherence to federal, state, and local employment laws.

You will manage HR administration, payroll support, leave programs, unemployment, and reporting. You will partner with property managers to ensure consistent HR practices across locations.

Qualifications

• At least 2 years of experience in a generalist or similar HR role.
• Strong knowledge of federal and state employment laws and regulations.
• Proficiency with HRIS systems and the Microsoft Office Suite.
• Experience with ADP Workforce Now, including reporting and payroll functions.
• Experience with unemployment claims, leave administration, and ACA reporting.
• Multi-state HR, payroll, or tax compliance experience.
• Experience with diversity, equity, and inclusion initiatives.

Responsibilities

• Support daily HR operations across multiple hotel properties, including employee relations, compliance, and HR support for managers and employees.
• Act as a resource to hotel leadership on HR policies, procedures, documentation, and employee concerns.
• Assist with performance management processes, investigations, policy enforcement, and other HR initiatives assigned by the HR Manager.
• Help with benefits administration as needed.
• Support ADP Workforce Now administration, including employee profile maintenance, PTO policies, payroll changes, and troubleshooting HRIS issues.
• Maintain job descriptions and keep job titles updated in ADP to support accurate, consistent position data.
• Build and run custom reports in ADP and collaborate with ADP support to resolve system and reporting issues.
• Support payroll-related workflows, including deductions, garnishments, status changes, and reporting, and serve as payroll backup to maintain processing continuity.
• Manage payroll tax issues and updates, including SIT and SUI registrations, rate changes, notices, and account maintenance across operating states.
• Support ACA reporting, including data review, eligibility tracking, and annual filings.
• Serve as leave administrator by maintaining the company leave tracker and coordinating FMLA, state leave, and other leave requests.
• Assist with workers' compensation claims and related documentation as needed.
• Manage VEC and other state unemployment claims, including responding to claim requests, preparing documentation, and representing the company at unemployment hearings.
• Prepare and issue required separation notices for Virginia and Pennsylvania in compliance with state requirements.
• Assist with personnel record management as needed, including personnel files and I-9 documentation.
• Process employment verification requests in a timely and compliant manner.
• Support internal and external audits, including payroll and workers' compensation audits, and help with corrective actions as needed.
• Conduct compliance research on federal, state, and local employment law changes and communicate impacts to the HR Manager.
• Assist with new hire paperwork and onboarding for property acquisitions or as otherwise needed.
• Develop and maintain HR SOPs to support consistent practices across properties.
• Generate reports and assist with HR projects, training initiatives, and process improvements.
• Perform other duties as assigned.

Skills

HRIS proficiency

Microsoft Office

Communication skills

Diversity & inclusion

Tools

ADP Workforce Now

Job description

Kalyan Hospitality is seeking a Human Resources Generalist to support day-to-day HR operations across multiple hotel properties from our Glen Allen, VA location. This 100% on-site role runs Monday-Friday and focuses on employee relations, compliance with company policy, and adherence to federal, state, and local employment laws.

In this position, you will help manage critical HR administration covering HRIS and payroll support, leave programs, unemployment and payroll tax processes, reporting, and records for audits and compliance. You will also partner with property managers and leadership to ensure consistent HR practices across locations.

What you will do

• Support daily HR operations across multiple hotel properties, including employee relations, compliance, and HR support for managers and employees.
• Act as a resource to hotel leadership on HR policies, procedures, documentation, and employee concerns.
• Assist with performance management processes, investigations, policy enforcement, and other HR initiatives assigned by the HR Manager.
• Help with benefits administration as needed.
• Support ADP Workforce Now administration, including employee profile maintenance, PTO policies, payroll changes, and troubleshooting HRIS issues.
• Maintain job descriptions and keep job titles updated in ADP to support accurate, consistent position data.
• Build and run custom reports in ADP and collaborate with ADP support to resolve system and reporting issues.
• Support payroll-related workflows, including deductions, garnishments, status changes, and reporting, and serve as payroll backup to maintain processing continuity.
• Manage payroll tax issues and updates, including state income tax (SIT) and state unemployment insurance (SUI) registrations, rate changes, notices, and account maintenance across operating states.
• Support Affordable Care Act (ACA) reporting, including data review, eligibility tracking, and annual filings.
• Serve as leave administrator by maintaining the company leave tracker and coordinating FMLA, state leave, and other leave requests, including notices, certifications, and related paperwork.
• Assist with workers' compensation claims and related documentation as needed.
• Manage Virginia Employment Commission (VEC) and other state unemployment claims, including responding to claim requests, preparing documentation, and representing the company at unemployment hearings.
• Prepare and issue required separation notices for Virginia and Pennsylvania in compliance with state requirements.
• Assist with personnel record management as needed, including personnel files and I-9 documentation.
• Process employment verification requests in a timely and compliant manner.
• Support internal and external audits, including payroll and workers' compensation audits, and help with corrective actions as needed.
• Conduct compliance research on federal, state, and local employment law changes and communicate impacts to the HR Manager.
• Assist with new hire paperwork and onboarding for property acquisitions or as otherwise needed.
• Develop and maintain HR standard operating procedures (SOPs) to support consistent practices across properties.
• Generate reports and assist with HR projects, training initiatives, and process improvements.
• Perform other duties as assigned.

What you bring

• At least 2 years of experience in a generalist or similar HR role.
• Strong knowledge of federal and state employment laws and regulations.
• Proficiency with HRIS systems and the Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Experience with ADP Workforce Now, including reporting and payroll functions.
• Multi-state HR, payroll, or tax compliance experience.
• Experience with unemployment claims and hearings, leave administration, and ACA reporting.
• Experience working in a fast-paced, multi-location environment.
• Demonstrated ability to manage multiple priorities and projects simultaneously.
• Experience with diversity, equity, and inclusion initiatives.

Tools and systems

• HRIS systems
• Microsoft Office Suite
• ADP Workforce Now

Role expectations

• Strong communication and interpersonal skills to build trust and provide clear guidance to employees and management.
• Organizational skills, attention to detail, follow-through, and the ability to manage multiple priorities in a fast-paced environment.
• Ability to handle sensitive employee, payroll, benefits, and immigration information with strict confidentiality.

Compensation: USD 70,000 per year.

Location: Glen Allen, VA (onsite).

Schedule: 100% on-site, Monday-Friday.