Human Resources Administrator

Vantage Apparel; Port Reading (NJ); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health benefits

401(k) with company match

Paid Time Off & Holidays

Continuing Education Reimbursement

Wellness programs

Job summary

Vantage Apparel seeks an HR Administrator to support the HR team with front desk coverage, onboarding, employee records, and events. You will assist with recruitment activities, maintain files, and perform routine HR data entry in a fast-paced environment.

The role requires strong organizational skills, reliability, and confidentiality. A bilingual English/Spanish preference is noted, and the position is based at our New Jersey site.

Qualifications

• High school diploma required; Associate degree preferred.
• Minimum of 1–2 years of related education and/or administrative experience.
• Demonstrated high proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide front desk and HR administrative coverage, greeting visitors, answering calls, receiving documents, and routing inquiries.
• Provide recruiting support, including posting openings, coordinating interviews, and maintaining records.
• Support new-hire onboarding by preparing materials, collecting docs, coordinating schedules, and routing materials for review.
• Maintain organized HR files, including filing, scanning and retrieval of documents.
• Perform routine data entry and administrative updates within HR systems.
• Coordinate company events, employee activities, recognition initiatives, and trainings.
• Maintain adequate supplies of HR forms, benefit materials, policies, and handbooks.
• Provide additional administrative support as assigned.

Skills

Organizational skills

Bilingual English/Spanish

Education

High school diploma

Associate degree in business administration or related field

Tools

Microsoft Office Suite

Job description

• Competitive compensation plan, base salary, and annual incentive
• Health Benefits: medical, dental, vision, short term and long- term disability and wellness programs
• 401-k plan with company match
• Comprehensive Paid Time Off and Holidays
• Continuing Education Reimbursement
• Collaborative and Innovative work environment

Job Type

Full-time

Description

What sets us apart?

• Competitive compensation plan, base salary, and annual incentive
• Health Benefits: medical, dental, vision, short term and long- term disability and wellness programs
• 401-k plan with company match
• Comprehensive Paid Time Off and Holidays
• Continuing Education Reimbursement
• Collaborative and Innovative work environment

Company Overview

Vantage Apparel is a leading global supplier of custom logo apparel, offering a wide range of high-quality garments and accessories for corporate, promotional, and teamwear needs. As the exclusive provider of Greg Norman®, POLO® Ralph Lauren®, Xtreme Visibility™, Redwood Classics™, and Lane Seven Apparel, Vantage has been the industry’s top-awarded decorator for 30 consecutive years. Since joining forces with Lynka in 2021 to expand our European presence, we have continued to grow our global reach while earning recognition as an ASI Top 40 Supplier and a PPAI Gold Pyramid Top 100 Supplier (#12 in 2025). With more than four decades of experience and multiple “Best Places to Work” honors, Vantage has been the leading B2B innovator in the promotional apparel industry since 1977, delivering exceptional service and innovative solutions to customers worldwide.

ROLE HIGHLIGHTS

The HR Administrator plays an important role within the Human Resources department, working closely with the HR team to provide essential administrative and operational support. Responsibilities include, but are not limited to, providing general HR administrative coverage, supporting recruitment and new-hire activities, maintaining employee records and departmental materials, assisting with company events and employee activities, and performing routine data entry, filing, recordkeeping, and other administrative functions. Strong organizational skills, attention to detail, professionalism, dependability, and consistent adherence to confidentiality standards are essential for success in the HR Administrator role.

Essential Duties and Responsibilities include the following.

• Provide front desk and HR administrative coverage, including greeting and directing visitors, answering calls, receiving documents, and routing inquiries appropriately.
• Provide recruiting support, including posting job openings, coordinating interviews, and maintaining recruiting records and materials.
• Support new-hire administration by preparing onboarding materials, collecting required documentation, coordinating schedules, and routing materials for review and processing.
• Maintain organized electronic and physical HR files, including filing, scanning, and retrieving documents.
• Perform routine data entry and administrative updates within HR systems as assigned and ensure supporting documentation is complete and properly maintained.
• Assist with the administrative coordination of company events, employee activities, recognition initiatives, meetings, training sessions, and other employee programs.
• Assist with maintaining adequate supplies of employee forms, new-hire materials, benefit materials, policies, handbooks, and other HR resources.
• Provide additional administrative support as assigned.

IDEAL CANDIDATE PROFILE

• Ability to manage administrative tasks and resolve routine issues effectively.
• Demonstrate a proactive and forward-thinking approach to daily responsibilities.
• Communicate clearly and professionally, both verbally and in writing.
• Strong organizational skills and attention to detail.
• Ability to manage multiple administrative priorities and follow through on assignments.
• Bilingual English/Spanish skills preferred.

Education And/Or Experience Computer Skills

• High school diploma required; Associate degree in business administration or a related field preferred.
• Minimum of 1–2 years of related education and/or administrative experience.
• Demonstrated high proficiency with Microsoft Office Suite, including word, Excel, Outlook and PowerPoint.

At Vantage Apparel we are committed to equal employment opportunities regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.