Human Resources Administrator

Vantage; Port Reading, Northern (NJ, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

Health benefits

401(k)

Paid time off

Education reimbursement

Collaborative environment

Job summary

Vantage Apparel is seeking an HR Administrator to join the Human Resources team. You will provide front desk and HR administrative coverage, support recruitment and new-hire activities, and maintain employee records.

The ideal candidate has a high school diploma, 1–2 years of admin experience, and strong MS Office skills.

Join a collaborative environment with opportunities for professional development and education reimbursement.

Qualifications

• High school diploma required; associate degree preferred.
• 1–2 years of related administrative experience.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide front desk and HR administrative coverage.
• Recruiting support: posting openings, coordinating interviews, maintaining records.
• Support onboarding by preparing materials, collecting documents, coordinating schedules.
• Maintain organized electronic and physical HR files; filing, scanning, documentation.
• Perform routine data entry and updates within HR systems.
• Assist with coordinating company events and employee activities.
• Maintain supplies of employee forms, new-hire materials, benefits materials, policies.
• Provide additional administrative support as assigned.

Skills

Administrative tasks

Proactive mindset

Communication

Organization

Multitasking

Bilingual English/Spanish

Education

High school diploma

Associate degree in business administration

Tools

Microsoft Office Suite

Word

Excel

Outlook

PowerPoint

Job description

Description

What sets us apart?

• Competitive compensation plan, base salary, and annual incentive
• Health Benefits: medical, dental, vision, short term and long- term disability and wellness programs
• 401-k plan with company match
• Comprehensive Paid Time Off and Holidays
• Continuing Education Reimbursement
• Collaborative and Innovative work environment

COMPANY OVERVIEW

Vantage Apparel is a leading global supplier of custom logo apparel, offering a wide range of high-quality garments and accessories for corporate, promotional, and teamwear needs. As the exclusive provider of Greg Norman®, POLO® Ralph Lauren®, Xtreme Visibility™, Redwood Classics™, and Lane Seven Apparel, Vantage has been the industry’s top-awarded decorator for 30 consecutive years. Since joining forces with Lynka in 2021 to expand our European presence, we have continued to grow our global reach while earning recognition as an ASI Top 40 Supplier and a PPAI Gold Pyramid Top 100 Supplier (#12 in 2025). With more than four decades of experience and multiple “Best Places to Work” honors, Vantage has been the leading B2B innovator in the promotional apparel industry since 1977, delivering exceptional service and innovative solutions to customers worldwide.

ROLE HIGHLIGHTS

The HR Administrator plays an important role within the Human Resources department, working closely with the HR team to provide essential administrative and operational support. Responsibilities include, but are not limited to, providing general HR administrative coverage, supporting recruitment and new-hire activities, maintaining employee records and departmental materials, assisting with company events and employee activities, and performing routine data entry, filing, recordkeeping, and other administrative functions. Strong organizational skills, attention to detail, professionalism, dependability, and consistent adherence to confidentiality standards are essential for success in the HR Administrator role.

Essential Duties and Responsibilities include the following.

• Provide front desk and HR administrative coverage, including greeting and directing visitors, answering calls, receiving documents, and routing inquiries appropriately.
• Provide recruiting support, including posting job openings, coordinating interviews, and maintaining recruiting records and materials.
• Support new-hire administration by preparing onboarding materials, collecting required documentation, coordinating schedules, and routing materials for review and processing.
• Maintain organized electronic and physical HR files, including filing, scanning, and retrieving documents.
• Perform routine data entry and administrative updates within HR systems as assigned and ensure supporting documentation is complete and properly maintained.
• Assist with the administrative coordination of company events, employee activities, recognition initiatives, meetings, training sessions, and other employee programs.
• Assist with maintaining adequate supplies of employee forms, new-hire materials, benefit materials, policies, handbooks, and other HR resources.
• Provide additional administrative support as assigned.

Requirements

IDEAL CANDIDATE PROFILE

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Ability to manage administrative tasks and resolve routine issues effectively.
• Demonstrate a proactive and forward-thinking approach to daily responsibilities.
• Communicate clearly and professionally, both verbally and in writing.
• Strong organizational skills and attention to detail.
• Ability to manage multiple administrative priorities and follow through on assignments.
• Bilingual English/Spanish skills preferred.

EDUCATION AND/OR EXPERIENCE COMPUTER SKILLS

• High school diploma required; Associate degree in business administration or a related field preferred.
• Minimum of 1–2 years of related education and/or administrative experience.
• Demonstrated high proficiency with Microsoft Office Suite, including word, Excel, Outlook and PowerPoint.

At Vantage Apparel we are committed to equal employment opportunities regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.