Human Resources Administrator

Carnegie Library; Pittsburgh (Allegheny County); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, vision

403(b)

Port Authority bus pass program

Free admission to Carnegie Museums

Job summary

The Carnegie Library of Pittsburgh is seeking a Human Resources Administrator to join the HR team at CLP-Main (Oakland), Pittsburgh, PA. The role focuses on onboarding, employee lifecycle, and HR operations to support staff across locations.

Responsibilities include processing I-9 verifications, benefits tasks, records management, and maintaining confidential personnel files, while ensuring compliance with applicable laws and internal policies.

Qualifications

• Minimum 2 years of HR-related experience.
• Bachelor’s degree in HR or related field preferred.
• Experience in similar environment preferred.

Responsibilities

• Onboarding and employee lifecycle administration.
• HR policies, procedures, and internal customer service delivery.
• Maintain confidential personnel files and recordkeeping.

Skills

People skills

Customer service

Communication

Attention to detail

Organizational skills

Microsoft Office

Education

Two years HR experience

Bachelor's degree preferred

Tools

Microsoft Planner

Active Directory

LibAnswers

Blackbaud

Workamajig

Paycor

Job description

Welcome and thank you for considering a career at Carnegie Library of Pittsburgh!

The Library offers a variety of positions in both public and support services at various neighborhood locations throughout the City of Pittsburgh, all accessible by public transportation.

New opportunities are posted frequently, check back often!

Position:Human Resources Administrator

Location: Main

Pittsburgh, PA

Job Id:607

# of Openings:1

Human Resources Administrator, FT

Job Summary:Seeking an organized, service-oriented individual with Human Resources experience to join the Human Resources team that supports the employees of Carnegie Library of Pittsburgh.

The HR Administrator is responsible for the performance and administration of various HR practices, programs, policies, and procedures. Serves as the primary point of contact in HR for internal customer service functions, assisting employees, managers and HR Specialists with all aspects of employment-related tasks.

Location: CLP-Main (Oakland), Pittsburgh, PA

Work Hours: Monday thru Friday, 37.5 hours per week; Reliable and predictable attendance schedule required

Compensation: $20-$22/hour, depending on experience

Number of Vacancies: 1

Hiring Supervisor: Daniel Hensley, Organizational Development Coordinator

Responsibilities include, but are not limited to:

Onboarding & Employee Lifecycle:

• Reviews new hire, on/off-boarding checklists and similar documents; follows up as appropriate.
• Assists with scheduling, reminders, and completion records for employee training programs.
• Completes Form I-9 verification in Paycor and processes new hires through the E-Verify system.
• Coordinates pre-employment physicals through Concentra based on role requirements.
• Executes compliance efforts for mandatory employment requirements, including processing PA State Criminal History, PA Child Abuse, and FBI Fingerprint clearances via Justifacts.
• Updates and maintains staff employment information in the Active Directory.
• Processes employee offboarding, including tracking terminations, routing Change of Status (COS) forms, distributing exit interviews, and systematically disabling employee access to badges and systems at the end of each month.

Benefits & Commuter Programs:

• Administers the Port Authority ConnectCard program, including monthly deductions, portal orders, and card replacements.
• Manages employee parking leases for the Main and East Liberty branches, including enrollment, coordination with the Museum and Regional Transit Authority, and payroll notification.
• Processes Public Service Loan Forgiveness (PSLF) employer certification forms for eligible full-time staff.

HR Administration & Operations:

• Provides seamless customer service, including guidance and interpretation to CLP staff on general employment issues.
• Supports shared HR workflows and processes by creating, assigning, and updating routine tasks using Microsoft Planner.
• Coordinates employee access via employee ID badges (through Carnegie Museum), security codes, and email accounts.
• Uses HR and operational platforms, including LibAnswers (ticketing), Blackbaud (purchase orders), and Workamajig (branded materials requests).
• Drafts and publishes monthly staff updates on the HR Pulse SharePoint.
• Constructs and maintains physical and digital human resources files.
• Maintains and processes regular invoices for parking, unemployment (via UC Tax website), and various related transactional items.
• Maintains department supply inventory and places orders.
• Facilitates interoffice and postal mail for the HR department.
• Represents HR at assigned internal committees and work teams.
• Manages time to reserve approximately 20% of weekly effort for long-term projects such as organizing historical files and digitization projects.
• Models the CLP Service Standards on a daily basis in all activities and communications.
• Maintains strict confidentiality during all activities, processing, recordkeeping, and related communications.
• Supports HR functions by maintaining a reliable and predictable attendance schedule.
• Performs other duties, activities, and department functions as assigned.

Competencies and Qualifications:

• Exceptional people skills and customer service orientation for diverse internal and external customers.
• Effective and professional verbal and written communication skills.
• Strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks.
• Ability to accurately enter, process, and review various forms of data.
• Proficiency with Microsoft Office (Word, Excel, SharePoint, Teams, and Outlook).
• Knowledge of relevant local, state, and federal laws that affect HR policies and practices.

Education and Experience

• Minimum two years of successful related HR experience, including effective administration of HR functions.
• Experience in a similar environment and/or organization preferred.
• Bachelor's degree in HR or related field preferred; or equivalent combination of training, education, and similar experience.

Pre-Employment Requirements

• PA State Criminal Record Check
• FBI Criminal Record Check
• PA Child Abuse History Clearance

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, ancestry, age, disability status, marital status, pregnancy, veteran status, sexual orientation, gender identity and expression, genetic information, political affiliation or any other protected characteristic in accordance with applicable laws and regulations.

The Library offers valuable benefits and services to our staff, per eligibility requirements, including medical, dental, vision, 403b, voluntary benefits, Port Authority bus pass program, free admission to the Carnegie Museums and more.

Carnegie Library of Pittsburgh provides equal employment opportunities to all employees and applicants for employment, and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, national origin, ethnicity, ancestry, age, disability status, marital status, pregnancy, veteran status, sexual orientation, gender identity and expression, genetic information, political affiliation or any other protected characteristic in accordance with applicable laws and regulations.

Carnegie Library of Pittsburgh offers a variety of resources to support and advance your career, business or nonprofit.