Human Resources Administrator

FCS Security Services, Inc.; Nashville (TN); On-site; USD 42,000 - 65,000; Full time

Job summary

FCS Security Services, Inc. is seeking an HR Administrator in Nashville to support onboarding, maintain employee records, and coordinate office operations.

The role requires strong organization and communication skills to collaborate with multiple departments and ensure compliance with federal and state employment regulations. Responsibilities include conducting interviews, supporting hiring initiatives, onboarding new hires, coordinating training, and managing employee files.

Qualifications

• High school diploma or equivalent required.
• Experience in Human Resources or Administrative Assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams).

Responsibilities

• Conduct in-person interviews and assist with candidate selection.
• Collaborate with the recruitment team to support hiring initiatives.
• Complete onboarding steps and ensure compliance with applicable requirements for new hires.
• Order uniforms and supplies for operational staff.
• Coordinate orientation and on-the-job training with the operations team.
• Oversee daily office operations and administrative functions.
• Serve as a liaison with the corporate HR team.
• Support management with employee discipline.
• Track and report employee hires, terminations, and changes.
• Maintain accurate and up-to-date employee personnel files.
• Support and promote employee engagement initiatives.
• Deliver items to client locations as needed.
• Ensure state and federal labor law posters are current and displayed.

Skills

Multitasking

Organizational skills

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Overview:

The HR Administrator plays a key role in supporting operational teams with all aspects of HR. This position is responsible for managing onboarding processes, maintaining employee records, coordinating office functions, and ensuring compliance with federal and state employment regulations. The role requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments.

Primary Responsibilities:

• Conduct in-person interviews and assist with candidate selection.
• Collaborate closely with the recruitment team to support hiring initiatives.
• Complete all onboarding steps and ensure compliance with FCS, state, and federal requirements for new hires.
• Order uniforms and supplies for operational staff.
• Coordinate/conduct orientation and on-the-job training (OJT) with the operations team.
• Oversee daily office operations and administrative functions.
• Serve as a liaison with the corporate HR team.
• Support management with employee discipline.
• Track and report employee hires, terminations, and employment changes.
• Maintain accurate and up-to-date employee personnel files.
• Support and promote employee engagement initiatives.
• Deliver items to client locations as needed.
• Ensure state and federal labor law posters are current and properly displayed.
• Perform additional duties as needed to support office and operational teams.

Qualifications:

• Education: High school diploma or equivalent required.
• Experience: Human Resources or Administrative Assistant.
• Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams).
  • Strong organizational and communication skills.
  • Ability to multitask and manage time effectively.

Work Environment:

• Standard office setting with occasional travel to client locations.
• Physical demands include:
  • Sitting for extended periods while working at a computer.
  • Walking within the office to access equipment and files.
  • Reaching, lifting, bending, and handling documents and office tools.
  • Speaking and listening to interact with employees and clients.

Additional Information

This job description is not a contract and does not alter the at-will nature of employment. Duties may be modified at the discretion of First Coast Security without prior notice.