Human Resources Administrative Assistant - Costa Mesa, CA

LAZ Parking; Costa Mesa (CA); On-site; USD 28,000 - 30,000; Full time

Job summary

LAZ Parking is hiring an HR Administrative Assistant for our Costa Mesa office. You will help maintain HRIS, manage employee files, ensure compliance, and support general office tasks in a fast-paced environment.

The role partners with the Senior HR Business Partner and supports HR processes regionally while handling routine inquiries and administrative duties.

Qualifications

• 1-3 years administrative experience.
• 1-2 years HR administration experience preferred.
• Experience with HRIS or HR software is a plus.

Responsibilities

• Record personnel transactions in HRIS and payroll systems and generate reports on request.
• Update HRIS to reflect status changes for employees.
• Assist regionally with recruitment including postings, resume screening, and interviews.
• Answer employee questions regarding payroll, benefits, PTO, policies, and union rules.
• Handle office duties such as supplies, uniforms, presentations, and phone coverage.
• Perform other administrative tasks as required.

Skills

Multi-tasking

Communication

Organization

Time management

Problem-solving

Tools

HRIS

Excel

Word

Job description

The Details:

• Position: HR Assistant
• Location: Costa Mesa, CA
• Schedule: In office - Full - Time // Mon - Fri 9a - 5p
• Hourly: $20 - $22/hr

LAZ Parking is looking for an HR Administrative Assistant to join our team. The Administrator reports to the Senior Human Resources Business Partner and responsible for maintaining the HRIS, managing employee files, adhering to compliance regulations and policies, and other office administrative duties.

RESPONSIBILITIES:

• Record all personnel transactions such as new hires, promotions, benefits, transfers, performance reviews, terminations, and employee statistics in HRIS and payroll systems for all employees; generate reports upon request.
• Update HRIS System to reflect all necessary employee status changes.
• Assist in recruitment for the region, including: recruitment, postings ads, resume screening and potentially interviewing.
• Answer and/or refer employee questions regarding Payroll, Benefits, Work/Life, PTO, Company & Union Policies etc.
• Manage all office administrative duties including but not limited to: ordering supplies, uniforms, helping with presentation assembling, keeping the office orderly and answering the phone.
• Perform other administrative/related duties as required and assigned.

REQUIREMENTS

EXPERIENCE

• 1-3 years administrative experience
• 1-2 years related HR administration experience preferred, not required

SKILLS

• Prior experience with HRIS or other HR technology desired but not required
• Advanced knowledge of Microsoft Excel and Word, strong internet skills using external websites
• Proven ability to manage multiple tasks through to completion in a fast-paced environment
• Ability to work well with team members as well as independently
• Strong organizational skills
• Ability to communicate with all levels of the organization
• Demonstrated ability to prioritize and manage time in order to meet set deadlines
• Proven problem-solving abilities
• Attention-to-detail and high-level of accuracy required

Physical Demands:

• Ability to lift, push and pull at least 10 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential duties/functions.

FLSA Status: Non-Exempt; Non Tipped

LAZ Parking is an equal opportunity employer. In all our employment practices, including hiring, we are firmly committed to provide equal employment opportunity (EEO) to all persons, regardless of race, color, religion, sex, national origin, disability, age, genetics, Vietnam era, special disabled, recently separated and other protected veterans, or any other characteristic protected by federal, state or local law. No question in our application process is used for the process of limiting or excluding any applicant's consideration for employment on such grounds.

LAZ Parking participates in e-verify