HR/Administrative Assistant - Payroll & Benefits

Ithaca City School District; Town of Ithaca (NY); On-site; USD 33,000 - 47,000; Full time

Job summary

The Ithaca City School District is seeking an HR/Administrative Assistant to support payroll, benefits, and HR reporting at the District Office. The role requires handling civil service processes, wage administration, and compliance tasks.

Ideal candidates will have an associate degree or higher, relevant clerical experience, and the ability to manage confidential information. This position offers a stable public sector environment and opportunities to contribute to student and staff welfare.

Qualifications

• Associate's degree in office management or related field with two years clerical/administrative experience, at least one year in HR-related work.
• High school diploma or GED with four years clerical/administrative experience, at least two years HR-related.
• Equivalent combination of training and experience acceptable per civil service standards.

Skills

HR Administrative support

Civil Service eligibility

Education

Associate's degree in office management/HR

High school diploma or GED

Job description

Position Title

HR/Administrative Assistant - Payroll & Benefits

Brief Description

The work involves responsibility for independently performing complex administrative support tasks in support of human resources functions. Assignments involve a broad range of human resources activities, including recruitment, vacancy management, attendance management, appointment status including civil service appointments, instructional probationary and tenure status, administration of wages, benefits and special reporting; including but not limited to: NYSED Staff Reporting, BEDS, EEOC, DOL, Retirement, NYSTRS and NYSLRS.

Location(s)

District Office

Anticipated Start Date

10/26/2026

Posting Dates

10/13/2026- 10/23/2026

Number of Vacancies

1

Hours per day

38.5

Civil Service Jurisdictional Class

Competitive

Required Qualifications

• The Ithaca City School District is committed to eliminating race, class, and disability as predictors of academic performance, co-curricular participation, and discipline. Qualified candidates will demonstrate a basic awareness of these commitments and a strong willingness to support these efforts.
• Must be eligible for appointment as an Human Resources Administrative Assistantby Civil Service

Civil Service Requirements

A. Possession of an Associate’s degree in office management, office technology, business administration, human resources management or a closely related field with similar course curriculum, and two (2) years of full-time paid clerical or administrative support experience, or its part-time paid equivalent, at least one (1) year of which shall have been directly related to human resources, personnel, benefits or compensation;

B. Graduation from high school or possession of a high school equivalency diploma, and four (4) years of full-time paid clerical or administrative support experience, or its part-time paid equivalent, at least two (2) years of which shall have been directly related to human resources, personnel, benefits or compensation; or

C. An equivalent combination of training and experience as defined by the limits of (a) and (b).

Note

College degrees must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education and/or U.S. Secretary of Education. If an applicant’s degree was awarded by an educational institution outside the United States and its territories, the applicant must provide independent verification of equivalency.

A list of acceptable companies who provide this service can be found at https://www.cs.ny.gov/jobseeker/degrees.cfm. Applicants are responsible for payment of required

Salary Range

$28.75 hr. Based on the 25-26 EAsalary grid, a new contract is currently in negotiations

About Us

We envision 6000+ Thinkers. Thinking is foundational to the development of self and society. It is the cornerstone of all creative ideas and problem-solving, new scientific discoveries, new products and services, individual and organizational learning, education, business success, interpersonal and intrapersonal communications, all social change and even democracy itself. Our vision is what we see. It motivates us. Our vision is audacious.

Our mission is to engage, educate, and empower. We will strive to engage all students in the importance and relevance of thinking; to educate every learner to communicate, comprehend, and collaborate for understanding; and to empower all in the ICSD to achieve academic excellence.

Equal-Opportunity Statement

The Ithaca City School District does not unlawfully discriminate in employment on the basis of age, race, color, religion, creed, ethnicity, national origin, sexual orientation, gender identity and expression, military status, veteran status, sex, disability, predisposing genetic characteristics, marital status, familial status, domestic violence victim status, or other federal/state protected status.