Human Resources Administrative Assistant

Community Options, Inc.; Princeton (NJ); On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Health insurance

Birthday holiday

Paid time off

Employee discount programs

Retirement plan (403b)

Career growth

Great coworkers

Job summary

Community Options, Inc. is hiring a Full-Time Human Resources Assistant to support the national leadership team with a focus on HR activities in Princeton, New Jersey. The role emphasizes excellent customer service, file management, and compliance with federal/state regulations.

Starting pay is $16.00 per hour. Responsibilities include verifications, audits, file maintenance, travel coordination, and front desk duties.

Qualifications

• Customer-focused with professional demeanor.
• Proficiency with Microsoft Office required; HRIS systems preferred.
• Excellent verbal communication skills.
• Organized with high attention to detail.
• Ability to maintain confidentiality regarding employment matters.

Responsibilities

• Complete employment verifications, process traffic violations, and respond to requests for information.
• Electronically scan and file all incoming personnel paperwork including changes, training, disciplinary actions, performance documents, and terminations.
• Perform audits and conduct background checks, drug screening, and motor vehicle reports.
• Assist with maintaining electronic employee personnel files, and ensure records are kept in accordance with federal and state regulations.
• Follow-up with appropriate individuals on missing information and paperwork, and report any inconsistencies.
• Order office supplies monthly and maintain materials for office equipment.
• Open, sort, and distribute mail.
• Serve as the initial point of contact to on-site visitors.
• Screen and transfer calls to appropriate party.
• Maintain a neat and orderly office, reception, and kitchen area. Complete various projects to support the team.
• May coordinate business travel and perform administrative functions to support national office team.
• Process employee garnishments and levies as received.
• Manage front desk for tenants in building.
• Other duties as assigned by supervisor.
• Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation.
• Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing

Skills

Customer service

Microsoft Office

Verbal communication

Organizational skills

Confidentiality

Education

High school diploma / GED

Bachelor's degree preferred

Tools

HRIS

Job description

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 11 states.

We are now hiring a Full-Time Human Resources Assistant to provide support in Princeton, New Jersey. The Human Resources Assistant will provide administrative support to the national leadership team with a dedicated focus on human resources (HR) activities. This role is heavily oriented towards superior customer service skills and a general knowledge of human resources practice.

Starting Pay Rate: $16.00 per hour

Responsibilities

• Complete employment verifications, process traffic violations, and respond to requests for information


• Electronically scan and file all incoming personnel paperwork including employment changes, training, disciplinary actions, performance documents, and terminations


• Perform audits and conduct background checks, drug screening, and motor vehicle reports


• Assist with maintaining electronic employee personnel files, and ensure records are kept in accordance with federal and state regulations


• Follow-up with appropriate individuals on missing information and paperwork, and report any inconsistencies


• Order office supplies monthly and maintain materials for office equipment


• Open, sort, and distribute mail


• Serve as the initial point of contact to on-site visitors


• Screen and transfer calls to appropriate party


• Maintain a neat and orderly office, reception, and kitchen area Complete various projects to support the team


• May coordinate business travel and perform administrative functions to support national office team


• Process employee garnishments and levies as received


• Manage front desk for tenants in building


• Other duties as assigned by supervisor


• Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation


• Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing

Minimum Requirements

• High school diploma / GED required, bachelor's degree preferred


• Minimum of one-year office experience required; prior experience in Human Resources preferred


• Customer-focused with professional demeanor


• Proficiency with Microsoft Office required, experience with HRIS systems preferred


• Excellent verbal communication skills


• Organized with high attention to detail


• Ability to maintain confidentiality regarding employment matters


• Valid driver’s license

Why Community Options?

• Competitive Insurance Options (Medical, Dental, Vision)


• Paid HolidaysIncluding a Birthday Holiday!


• Generous Paid Time Off (PTO)


• Employee Incentive & Discount Programs


• 403b Retirement Plan


• Exceptional Career Growth Opportunities


• Great coworkers/team that support you!

Community Options is an Equal Opportunity Employer M/F/D/V