Human Resources Assistant

Community Options, Inc.; Princeton (NJ); On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Competitive insurance options

Paid holidays including a Birthday

Generous PTO

Employee incentive & discount programs

403b retirement plan

Career growth opportunities

Great coworkers

Job summary

Community Options, Inc. is seeking a Full-Time Human Resources Assistant to support the national leadership team with a focus on HR activities in Princeton, New Jersey.

The role emphasizes customer service and general HR practices, handling records, screenings, and office administration. The position requires a high school diploma or GED (bachelor's preferred), 1 year office experience, proficiency in Microsoft Office, and a valid driver's license.

Qualifications

• High school diploma or GED required; bachelor's degree preferred.
• Minimum one year office experience; HR experience preferred.
• Proficient in Microsoft Office; familiarity with HRIS systems beneficial.
• Excellent verbal communication and ability to maintain confidentiality.

Responsibilities

• Process employment verifications and respond to information requests.
• Maintain electronic personnel files and scanning of HR paperwork.
• Conduct background checks, drug screens, and motor vehicle reports.
• Assist with office operations and front desk duties for tenants.
• Support national office with HR tasks and travel coordination as needed.
• Ensure compliance with federal and state regulations.

Skills

Customer service

Verbal communication

Confidentiality

Organizational skills

Attention to detail

Education

High school diploma / GED

Bachelor's degree preferred

Tools

HRIS

Microsoft Office

Job description

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 11 states.

Full-Time Human Resources Assistant

We are now hiring a Full-Time Human Resources Assistant to provide support in Princeton, New Jersey. The Human Resources Assistant will provide administrative support to the national leadership team with a dedicated focus on human resources (HR) activities. This role is heavily oriented towards superior customer service skills and a general knowledge of human resources practice.

Starting Pay Rate: $16.00 per hour

Responsibilities

• Complete employment verifications, process traffic violations, and respond to requests for information
• Electronically scan and file all incoming personnel paperwork including employment changes, training, disciplinary actions, performance documents, and terminations
• Perform audits and conduct background checks, drug screening, and motor vehicle reports
• Assist with maintaining electronic employee personnel files, and ensure records are kept in accordance with federal and state regulations
• Follow-up with appropriate individuals on missing information and paperwork, and report any inconsistencies
• Order office supplies monthly and maintain materials for office equipment
• Open, sort, and distribute mail
• Serve as the initial point of contact to on-site visitors
• Screen and transfer calls to appropriate party
• Maintain a neat and orderly office, reception, and kitchen area Complete various projects to support the team
• May coordinate business travel and perform administrative functions to support national office team
• Process employee garnishments and levies as received
• Manage front desk for tenants in building
• Other duties as assigned by supervisor
• Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation
• Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing

Minimum Requirements

• High school diploma / GED required, bachelor's degree preferred
• Minimum of one-year office experience required; prior experience in Human Resources preferred
• Customer-focused with professional demeanor
• Proficiency with Microsoft Office required, experience with HRIS systems preferred
• Excellent verbal communication skills
• Organized with high attention to detail
• Ability to maintain confidentiality regarding employment matters
• Valid driver’s license

Why Community Options?

• Competitive Insurance Options (Medical, Dental, Vision)
• Paid Holidays-Including a Birthday Holiday!
• Generous Paid Time Off (PTO)
• Employee Incentive & Discount Programs
• 403b Retirement Plan
• Exceptional Career Growth Opportunities
• Great coworkers/team that support you!

Community Options is an Equal Opportunity Employer M/F/D/V

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.