Human Resources Administrative Assistant

Unityenlinea; Missouri; On-site; USD 10,000 - 60,000; Full time

Job summary

A leading company in the Human Resources sector is seeking a full-time HR Coordinator to support various HR functions, including benefit administration and onboarding. The ideal candidate will have strong problem-solving skills, excellent communication abilities, and at least two years of administrative experience. This role is essential for maintaining employee engagement and ensuring compliance with HR policies in a dynamic office environment.

Qualifications

• At least 2 years in administrative roles like office manager or executive assistant.
• At least 1 year in HR generalist functions such as pre-employment, onboarding, or benefits.
• Knowledge of employment laws is a plus.

Responsibilities

• Coordinate benefit/FMLA administration and new hire onboarding.
• Serve as the first point of contact for applicants and employees.
• Manage workflow transactions into Paycom HRIS.

Skills

Problem-solving

Communication

Interpersonal skills

Education

Associate's Degree in Business or Human Resources

Bachelor's Degree

Tools

MS Office

HRIS systems

Job description

Job Details

Job Location: Unity School of Christianity - Unity Village, MO

Position Type: Full Time

Salary Range: $20.00 - $24.00 Hourly

Job Category: Human Resources

Description

Position Summary: Coordinates professional services of the People Support (PS) department, specifically supporting benefit/FMLA administration, pre-employment, new hire onboarding, and HRIS reporting. Serve as a special projects coordinator. Come to work prepared to troubleshoot, problem-solve, guide, and support Unity's applicants, employees, guests, and visitors.

Essential Job Functions:

1. First point of contact with walk-in and online applicants, guests, and co-workers. Troubleshoot and identify solutions independently in the front area of the department.
2. Subject Matter Expert (SME) Administrator of behavioral assessment and skills testing for pre-interviews. Research new testing and assessment offerings as requested.
3. Administer the post-offer process, including new hire documents, federal I-9 procedures, employment processing, background checks, pre-employment drug testing, and electronic onboarding. Responsible for audit results.
4. Manage workflow transactions into Paycom HRIS, including electronic onboarding, documentation, and employee status changes. Interface with payroll. Update and distribute reports regularly.
5. Plan and create employee engagement activities and special events such as anniversaries, picnics, holidays, and social activities.
6. Perform administrative duties like badge system management, personnel and medical files, insurance forms, scheduling, supply orders, invoice processing, and correspondence responses.
7. Complete online workers' compensation claims and LTD reports as needed.
8. Maintain regular attendance and adhere to the schedule. This is not a remote position.
9. Follow all company policies, safety guidelines, and procedures.
10. Use electronic systems to record time, attendance, and leave requests.

Non-Essential Job Functions:

1. Support senior staff in safety and benefits administration.
2. Back up for recruitment activities as assigned.

Qualifications

Education: Associate's Degree in Business or Human Resources preferred; equivalent experience considered. Bachelor's degree preferred.

Experience:

1. At least 2 years in administrative roles like office manager or executive assistant.
2. At least 1 year in HR generalist functions such as pre-employment, onboarding, or benefits.
3. Problem-solving skills in employee-related situations.
4. Excellent verbal and interpersonal communication skills with a calm demeanor.
5. Ability to operate independently after training.
6. Experience working across organizational levels.
7. Knowledge of employment laws is a plus.

Computer Skills:

• Proficient in MS Office: Word, Excel, PowerPoint.
• Experience with HRIS systems, including time management modules, preferred.

Certificates & Licenses:

PHR or SPHR certification is a plus.

Physical/Mental Requirements:

Not applicable activity (N/A). Some activities may require occasional or frequent effort as specified.

Work Environment:

Office, conference/training rooms, large campus setting.

Other Duties:

This job description is not exhaustive. Duties may change without notice.