Business Administrative Assistant

FRANK: Creative Solutions; Philadelphia (Philadelphia County); Remote; USD 10,000 - 60,000; Part time

Job summary

FRANK: Creative Solutions is seeking a Business Administrative Assistant to support internal operations. This role involves managing schedules, handling billing, and ensuring smooth communication within a small consultancy focused on arts and culture. The ideal candidate is organized, detail-oriented, and enjoys a fun, respectful team environment.

Benefits

Opportunities for growth into operations or project management

Fun team environment with occasional dog Zoom-bombings

Qualifications

• Experience in arts administration, business development, or nonprofit management.
• Ability to juggle multiple projects and deadlines.
• Strong interpersonal and communication skills.

Responsibilities

• Manage the calendar: scheduling meetings and client calls.
• Handle billing and payments via online platforms.
• Draft contracts and organize documents.

Skills

Proficient in Google Workspace

Good writing skills

Independent and proactive

Education

Bachelor's degree or equivalent experience

Tools

Notion

Monday.com

Dubsado

Airtable

Clockify

Job description

FRANK: Creative Solutions provided pay range

This range is provided by FRANK: Creative Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$15.00/hr - $20.00/hr

Direct message the job poster from FRANK: Creative Solutions

Arts and Culture Consultant and Strategist

Position Overview

We’re not saying you’re the glue that holds everything together... but yes, you are the glue. FRANK is looking for a sharp, organized, and digitally fluent Business Administrative Assistant who thrives on color-coded calendars, inbox zero fantasies, and the satisfaction of making things run smoothly. This role is vital to our internal operations—think scheduling, systems, invoices, and keeping everything on track.

We’re a small but mighty consultancy working with artists, producers, and creative organizations making a difference. Your job is to support them more efficiently, with less chaos. If you’re proactive and detail-oriented, we want to hear from you.

This position is primarily remote, with occasional in-person meetings or events in Philadelphia. You must have your own computer, reliable internet, and a good sense of humor. We value clear communication, great writing, memes as problem-solving tools, and a “done is better than perfect” attitude.

Key Responsibilities

• Manage the calendar: scheduling meetings, project check-ins, and client calls across time zones
• Maintain the inbox: create saved replies, triage messages, and flag important items
• Handle billing and payments via online platforms
• Track project milestones on Monday.com, sending reminders and nudges as needed
• Draft contracts, organize documents, and maintain SOPs

You Are:

• A systems thinker who anticipates problems
• Proficient in Google Workspace, familiar with Notion, and curious about Dubsado, Airtable, and Clockify
• A good writer with a conversational tone
• Independent and proactive in taking on new tasks

You Might Have:

• Experience in arts administration, business development, or nonprofit management
• Ability to juggle multiple projects and deadlines
• Quick to send calendar invites
• Bachelor's degree or equivalent experience
• Strong interpersonal and communication skills
• Proficiency in Google Docs, ChatGPT, and Monday.com
• Part-time contract role (10–20 hours/week)
• Flexible schedule, with availability during business hours preferred
• Pay range: Negotiable based on experience, with room to grow
• Location: Remote, with occasional meetings in Philadelphia

What You Get

• Opportunities for growth into operations, production, or project management
• A fun, respectful team environment with occasional dog Zoom-bombings and memes

To Apply:

Send your resume, a brief intro (email, voice memo, TikTok, or smoke signal—we’re open), and a writing sample if available to [e-mail]. Tell us why you’re interested and what snacks you’d bring to a virtual meeting.

Let’s do good work, together.

The ideal candidate will have high standards, excellent communication, initiative, and the ability to prioritize tasks and meet deadlines in this multi-faceted role.