Human Resources Administrative Assistant

Jefferson-County-Clerk; Louisville (KY); Vor Ort; USD 32.000 - 42.000; Vollzeit

Zusammenfassung

Jefferson County Clerk in Louisville, KY seeks an HR Administrative Assistant to provide professional administrative support to HR leadership and help with recruitment, onboarding, records management, and HR reporting. This role offers exposure to multiple HR functions and requires discretion, attention to detail, and strong communication while handling confidential information.

The position is designed for growth within the Human Resources Division, with opportunities to advance as knowledge

Qualifikationen

• Two years of HR or related experience preferred.
• Strong organizational and communication skills; ability to manage multiple priorities.
• Proficiency with Word, Excel, Outlook and PowerPoint.
• Ability to learn and use HRIS, applicant-tracking, learning-management, and other HR systems.

Aufgaben

• Provide professional administrative and operational support to HR leadership.
• Assist with recruitment activities, including job postings, applicant tracking, interview scheduling, candidate communications, reference documentation, and hiring records.
• Support employee onboarding and orientation, including preparation and maintenance of required employment documentation.
• Assist with maintaining confidential personnel, performance, training, leave, disciplinary, and other HR records.
• Support HR staff with employee relations and performance-management documentation while maintaining confidentiality.
• Assist with administration and tracking of FMLA, attendance, leave, and other HR programs as assigned.
• Assist with employee training and development programs, including scheduling, materials, attendance records, evaluations, and follow-up.
• Research HR information and prepare reports, correspondence, spreadsheets, presentations, policies, procedures, and management materials.
• Assist with HR data entry, reporting, audits, records retention, and HRIS activities.
• Respond professionally to routine employee questions and direct employees to the appropriate HR professional when necessary.
• Develop working knowledge of applicable JCCO policies and procedures and regulations.
• Handle sensitive employee and organizational information with discretion and confidentiality.
• Demonstrate initiative and willingness to cross-train in multiple HR areas.
• Perform other HR-related duties and special assignments as directed by HR leadership.

Kenntnisse

HR experience

Organizational skills

Communication skills

Confidentiality

Ausbildung

High School Diploma/GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Jobbeschreibung

Human Resources Administrative Assistant(Human Resources)

Louisville, KY, United States of America

The HR Administrative Assistant is a professional developmental position within the Human Resources Division. The position provides administrative and operational support to Human Resources leadership while gaining progressively responsible experience across multiple areas of HR, including recruitment and onboarding, employee relations, training and development, performance management, policy administration, leave administration, compliance, records management, and HR reporting. The successful candidate will demonstrate a genuine interest in building a career in Human Resources and the ability to assume increasing levels of responsibility as knowledge, experience, and organizational needs develop. This position requires professionalism, discretion, sound judgment, attention to detail, strong communication skills, and the ability to maintain strict confidentiality regarding employee and organizational matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• 1. Provides professional administrative and operational support to Human Resources leadership.


• 2. Assists with recruitment activities, including job postings, applicant tracking, interview scheduling, candidate communications, reference documentation, and hiring records.


• 3. Supports employee onboarding and orientation, including preparation and maintenance of required employment documentation.


• 4. Assists with maintaining confidential personnel, performance, training, leave, disciplinary, and other HR records.


• 5. Supports HR staff with employee relations and performance-management documentation while maintaining appropriate confidentiality.


• 6. Assists with administration and tracking of FMLA, attendance, leave, and other HR programs as assigned and under appropriate supervision.


• 7. Assists with employee training and development programs, including scheduling, materials, attendance records, evaluations, and follow-up.


• 8. Research HR information and assists in preparing reports, correspondence, spreadsheets, presentations, policies, procedures, and management materials.


• 9. Assists with HR data entry, reporting, audits, records retention, and HRIS activities.


• 10. Responds professionally to routine employee questions and directs employees to the appropriate HR professional when necessary.


• 11. Develops working knowledge of applicable JCCO policies and employment-related procedures and regulations.


• 12. Handles sensitive employee and organizational information with a high degree of discretion and confidentiality.


• 13. Demonstrates initiative and willingness to cross-train in multiple HR functional areas.


• 14. Performs other HR-related duties and special assignments as directed by Human Resources leadership.

QUALIFICATIONS

• Two (2) years of progressively responsible experience in Human Resources, administrative operations, recruitment, training coordination, employee services, or a related field preferred.


• Strong organizational skills, attention to detail, judgment and ability to manage multiple priorities and deadlines.


• Proficiency with Microsoft Office, particularly Word, Excel, Outlook and PowerPoint.


• Strong written and verbal communication skills, including the ability to prepare professional correspondence.


• Ability to learn and effectively use HRIS, applicant-tracking, learning-management, and other HR technology systems.

PHYSICAL DEMANDS

The work is primarily administrative in nature. It requires occasional travel. It requires the ability to communicate effectively using speech, vision, and hearing. The work requires the use of hands for simple grasping and fine manipulations. Work at times requires bending, squatting, reaching, with the ability to lift, carry, push, or pull weights up to 25 pounds.

Education Requirements (All)

High School Diploma/GED