Human Resources Administrative Assistant

Catholic Charities of Long Island; Hicksville (NY); On-site; USD 25,000 - 36,000; Part time

Job summary

Catholic Charities of Long Island is seeking a Part-time Administrative Assistant to support the Human Resources Director and the HR team at our Nassau/Suffolk sites. This role focuses on professional, compassionate service and reliable office operations.

Responsibilities include preparing correspondence, reports and HR-related research; coordinating payroll notices; maintaining tracking books; handling vouchers and insurance certificates; and assisting with HR events and recruitment activities.

Qualifications

• High school diploma or equivalent.
• Two years of Administrative Assistant experience preferred.
• Excellent interpersonal and communication skills.
• Strong time management and organizational abilities.
• Proficient with Microsoft Office Suite.

Responsibilities

• Provide essential administrative support to the Human Resources Director and contribute to the effective operation of the Human Resources Department.
• Prepare department correspondence, generate reports and conduct Human Resources related research. Open Department mail, date stamp and distribute accordingly. Respond to general requests.
• Coordinate Payroll Action Notice and Employment Requisition process ensuring timely receipt of signatures and interdepartmental communication. Maintain Open Positions Tracking spreadsheet and Position Requisition book.
• Prepare Department vouchers for invoice payment and monthly reconciliation of Director’s credit card.
• Obtain liability and malpractice insurance certificates, coordinating with the Diocese Risk Management & Insurance Department.
• Assist in planning and executing HR recognition events, supporting logistics and presentations for Annual Service Awards, Staff Day, holiday parties and other events.
• Attend Job Fairs and Open House recruiting events as needed.
• Provide coverage for the reception desk as needed as part of the Shared Services Team.

Skills

Interpersonal skills

Time management

Organizational skills

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Catholic Charities of Long Island models the love of Jesus by offering dignified and compassionate care to poor and vulnerable neighbors of every faith and background. In-person service at more than 50 sites throughout Nassau and Suffolk counties is inspired by the Gospel call affirming the sacredness of every human life.

CCLI is looking for a Part-time Administrative Assistant with a generous heart and a desire to contribute to the well‑being of others to carry out our mission on Long Island. By joining our team, you will share in the joy of providing “care with dignity and life with hope.”

Responsibilities:

• Provide essential administrative support to the Human Resources Director and contribute to the effective operation of the Human Resources Department.
• Prepare department correspondence, generate reports and conduct Human Resources related research. Open Department mail, date stamp and distribute accordingly. Respond to general requests.
• Coordinate Payroll Action Notice and Employment Requisition process ensuring timely receipt of signatures and interdepartmental communication. Maintain Open Positions Tracking spreadsheet and Position Requisition book.
• Prepare Department vouchers for invoice payment and monthly reconciliation of Director’s credit card.
• Obtain liability and malpractice insurance certificates, coordinating with the Diocese Risk Management & Insurance Department.
• Assist in planning and executing HR recognition events, supporting logistics and presentations for Annual Service Awards, Staff Day, holiday parties and other events.
• Attend Job Fairs and Open House recruiting events as needed.
• Provide coverage for the reception desk as needed as part of the Shared Services Team.

Qualifications:

• High school diploma or equivalent.
• Two years of experience working as an Administrative Assistant, preferred.
• Excellent interpersonal skills to interact with candidates, staffing managers and team members.
• Excellent time management and organizational skills with an ability to be flexible and adaptable to changing demands.
• Proficiency in Microsoft Office Suite.

Schedule:

20 hours per week – Monday through Friday

Rate of Pay: $22 per hour

This rate of pay serves as a good faith estimate. Actual pay is based on a number of factors which may include a candidate’s qualifications, skills, competencies, experience and work location. The salary range or rate listed does not include any differential pay or other forms of compensation, such as the value of benefits, which may be applicable to this position.