Human Resources Administrative Assistant

Applied Research Solutions; Bedford (MA); On-site; USD 88,000 - 102,000; Full time

Job summary

Applied Research Solutions in Bedford, MA is hiring a Human Resources Administrative Assistant to provide direct support to Air Force personnel programs, focusing on awards, timekeeping, and HR operations. You’ll manage award packages, track submissions, support ATAAPS timekeeping, coordinate with government personnel, and maintain audit-ready records.

The role requires U.S. citizenship, an active secret clearance, and 5+ years in HR (3+ in DoD); a Bachelor's degree is preferred.

Qualifications

• 5+ years of human resources experience, including DoD context.
• Bachelor's degree preferred; high school diploma required.

Responsibilities

• Administer military and civilian awards and decorations programs per AFIs and DoD guidance.
• Prepare, track, and process award packages and supporting documentation.
• Ensure timely submission and routing of awards through approval chains.
• Review award recommendations for completeness, accuracy, and compliance.
• Maintain databases and trackers for award submissions and histories.
• Coordinate with POCs, commanders, and staff to resolve discrepancies or delays.
• Support recognition ceremonies and events logistics.
• Provide general HR administrative support as needed.
• Perform timekeeping duties in ATAAPS and serve as primary timecard contact.

Skills

HR experience

DoD familiarity

Security clearance knowledge

Ceremonies coordination

Education

Bachelor's degree preferred

High school diploma required

Tools

ATAAPS

MyFSS

DEOCS

Job description

Human Resources Administrative Assistant

Job Category: Human Resources

Requisition Number: HUMAN005030

• Full-Time
• On-site

Locations

Showing 1 location

Bedford, MA 01730, USA

Description

As a Journeyman Human Resources Administrative Assistant, you will provide direct administrative support to Air Force personnel programs, with a focus on awards and recognition, timekeeping, and HR operations. You’ll manage award packages and tracking, support ATAAPS timekeeping, coordinate with government personnel and leadership, and maintain accurate, audit-ready records in accordance with Air Force and DoD requirements.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Key Responsibilities

• Administer military and civilian awards and decorations programs in accordance with Air Force Instructions (AFIs), DoD guidance, and local policy.
• Prepare, track, and process award packages, citations, and supporting documentation.
• Ensure timely submission and routing of awards through appropriate approval chains.
• Review award recommendations for completeness, accuracy, and compliance.
• Maintain databases and trackers for award submissions, suspense dates, and award histories.
• Coordinate with POCs, commanders, and administrative staff to resolve discrepancies or delays.
• Support periodic recognition ceremonies and events, including logistics, scheduling, and materials preparation.
• Provide general HR administrative support as needed.
• Perform timekeeping duties in ATAAPS, including inputting hours, validating timesheet accuracy, resolving discrepancies, and ensuring compliance with Air Force and DoD timekeeping policies.
• Serve as the primary point of contact for timecard questions, corrections, and training for assigned personnel.
• Maintain audit‑ready records and support reporting requirements related to time and attendance.
• Will perform other duties as assigned.

Qualifications

• Must be a U.S. citizen.
• Must hold an active secret clearance.
• 5+ years of Human Resources experience. (3+ years within a DoD setting)
• Bachelor's degree preferred. Must have minimum of a high school diploma.

Preferred Skills

• Familiarity with virtual routing tools (e.g., myFSS, DEOCS).
• Understanding of military structure, rank, and customs/courtesies.
• Experience coordinating ceremonies or formal events.
• Knowledge of civilian awards processes (e.g., DoD civilian awards, Air Force civilian recognition).

The annual salary range: $88k - $102k. Salary is dependent upon the role and associated responsibilities, candidate's experience, and qualifications to include education/training, and key skills.

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

The contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.