Senior Human Resources Assistant

Applied Res; Bedford (MA); On-site; USD 95,000 - 107,000; Full time

Job summary

Applied Research Solutions (ARS) is seeking a Senior Human Resources Administrative Assistant for a DoD setting at Hanscom AFB in Bedford, MA. This onsite role supports the administrative backbone and key personnel actions, meeting coordination, and official documentation.

To qualify, applicants must hold a BA/BS, be a U.S. citizen, have a Secret clearance, and bring 7–10 years of HR experience (5+ in DoD). Proficient in MS Office and strong written/verbal communication are essential.

Qualifications

• Secret clearance required and must be able to maintain.
• U.S. citizenship required.
• BA/BS degree in a relevant field.
• 7–10 years HR experience, with 5+ in a DoD environment.

Responsibilities

• Provide administrative and HR support across personnel actions and initiatives.
• Prepare documentation, briefings, and reports.
• Support senior‑level meetings including scheduling and materials.
• Track initiatives and keep leadership informed.
• Maintain attendance logs and program records per policy.
• Disseminate policy updates and tasking information.
• Coordinate virtual and in‑person meetings; VTC setup.
• Assist managers with program data and decision‑making materials.
• Perform other duties as assigned.

Skills

Secret clearance

U.S. citizenship

Verbal & written communication

MS Office proficient

Education

BA/BS Degree

Job description

As a Senior Human Resources Administrative Assistant, you will play an important role in maintaining the administrative backbone within a DoD setting. This position is located at Hanscom AFB in Bedford, MA and is onsite five days a week.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support.Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Responsibilities include but not limited to:

• Provide administrative and HR support across a range of personnel actions, taskers, and organizational initiatives.
• Conduct research, analyze issues, and prepare clear, concise, and fully coordinated written documentation, briefings, and reports.
• Support senior‑level meetings, reviews, and briefings, including scheduling, preparation of materials, and coordination with participants.
• Track progress of organizational initiatives and ensure leadership is informed on mission‑relevant issues.
• Prepare and maintain official documentation such as attendance logs, meeting minutes, action items, and program records in accordance with organizational policy.
• Disseminate policy updates, guidance, and tasking information across the organization.
• Manage scheduling and execution of virtual and in‑person meetings, including VTC setup, equipment logs, and troubleshooting.
• Provide staff support to senior managers by compiling program data, developing background materials, and supporting decision-making processes.
• Will perform other duties as assigned.

Qualifications/Technical Experience Requirements:

• Must have and be able to maintain a Secret
• Must be a U.S. citizen
• BA/BS Degree
• 7 - 10 years of Human Resources experience, 5+ within a DoD setting

Preferred Skills:

• Experience with AF Civilian and Military personnel systems.
• Excellent verbal and written communication skills.
• Demonstrated ability to manage documentation, prepare briefings, and support leadership at multiple echelons.
• Strong organizational skills and ability to track deadlines, taskers, and ongoing initiatives.
• Proficiency with Microsoft Office and virtual collaboration platforms.
• Ability to work independently, handle sensitive information, and maintain professionalism in a high‑visibility environment.

The expected annual salary range: $95,000 to $107,000. Salary is dependent upon the role, associated responsibilities, candidates experience and qualifications to include education/training and key skills.

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

The contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.