Human Resources & Administration Specialist | Japanese Bilingual Preferred

PASONA NA, INC; New York (NY); Hybrid; USD 72,000 - 88,000; Full time

Job summary

Pasona Inc. (United States) in New York is seeking a Human Resources & Administration Specialist to support HR operations, employee relations, and office administration.

The role offers a hybrid schedule and a path to impact both people and processes in a multinational setting. The ideal candidate brings 5+ years in HR or admin roles, strong communication, and the ability to handle confidential information with discretion.

Qualifications

• 5+ years of experience in HR, Employee Relations, Office Administration, or a related field.
• Experience supporting payroll processes.
• Strong interpersonal, communication, and conflict-resolution skills.
• Excellent organizational skills and attention to detail.
• Ability to handle confidential and sensitive employee matters.
• Proficiency in Microsoft Office.

Responsibilities

• Support payroll, attendance, benefits, and employee records.
• Coordinate employee onboarding and offboarding.
• Assist with performance reviews and employee development.
• Handle employee relations matters and workplace concerns with professionalism and confidentiality.
• Support workplace investigations as needed.
• Partner with managers on employee communication, engagement, and retention.
• Support workplace safety and office operations.
• Coordinate vendors, facilities, company events, and administrative projects.
• Assist with HR reporting and communication with overseas headquarters.

Skills

HR experience

Employee relations

Office administration

Communication

Confidentiality

Tools

Microsoft Office

Job description

Human Resources & Administration Specialist

Compensation: Up to $80,000/year, depending on experience and qualifications

Location: New York, NY

Schedule: Full-time / Hybrid

A well-known Japanese organization in New York is seeking a Human Resources & Administration Specialist to support HR operations, employee relations, and office administration.

This is a great opportunity for an HR professional who enjoys working closely with employees and management while handling a broad range of HR and administrative responsibilities.

Key Responsibilities:

• Support payroll, attendance, benefits, and employee records
• Coordinate employee onboarding and offboarding
• Assist with performance reviews and employee development
• Handle employee relations matters and workplace concerns with professionalism and confidentiality
• Support workplace investigations as needed
• Partner with managers on employee communication, engagement, and retention
• Support workplace safety and office operations
• Coordinate vendors, facilities, company events, and administrative projects
• Assist with HR reporting and communication with overseas headquarters

Qualifications:

• 5+ years of experience in HR, Employee Relations, Office Administration, or a related field
• Experience supporting payroll processes
• Strong interpersonal, communication, and conflict-resolution skills
• Excellent organizational skills and attention to detail
• Ability to handle confidential and sensitive employee matters
• Proficiency in Microsoft Office

Preferred:

• Business-level Japanese and English
• Experience working for a Japanese or multinational organization
• Knowledge of U.S. employment laws and workplace compliance
• Experience with performance management and workplace investigations
• Leadership or supervisory experience