Human Resources Coordinator - Charlotte, NC

Great Lakes Petroleum; Charlotte (NC); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Comprehensive benefits package

Company-paid life insurance & short‑/ 

401(k) retirement plan

Paid time off and six holidays

Job summary

Great Lakes Petroleum is seeking an on-site Human Resources Coordinator to support onboarding, employee administration, HRIS management, and compliant HR operations across multiple states. The role emphasizes timely employee inquiries, record-keeping, and proactive coordination with internal teams and external partners.

The ideal candidate will have 3 years of HR or administrative experience, familiarity with HRIS (Paylocity preferred), and strong communication and organizational skills.

Qualifications

• Associate’s or bachelor’s degree in human resources, business administration, or related field preferred; equivalent combination of education and relevant experience may be considered.
• Three years of experience in a Human Resources, administrative support, or related role preferred.
• Experience with HRIS (Paylocity preferred).
• Proficient with Microsoft Office applications including Outlook and Excel.
• Strong communication, organizational, and confidentiality skills.
• Ability to manage multiple tasks and changing priorities while maintaining accuracy.

Responsibilities

• Responds to employee inquiries and provides general HR support in a timely manner.
• Coordinates onboarding activities, including processing new hire documentation and orientation sessions, and enters employee information into HRIS.
• Assists with monitoring licensing, certifications, and other compliance documentation.
• Maintains employee records, HRIS data, internal databases, and tracking systems.
• Coordinates travel arrangements and maintains geofence information as assigned.
• Performs administrative functions including document management, invoice coding, and record maintenance.
• Coordinates HR-related communications with employees, management, applicants, and external partners.
• Supports departmental projects and process improvements.

Skills

Communication skills

Organizational skills

Attention to detail

Confidentiality

Multi-tasking

HRIS experience

Paylocity

Education

Associate's or Bachelor's degree in HR or related field

Tools

HRIS (Paylocity)

Microsoft Excel

Job description

Description

The Human Resources Coordinator performs administrative and operational Human Resources functions in support of employees and management across a multi-state transportation and logistics operation. This position supports onboarding, personnel administration, HRIS management, employee communication, and compliance-related processes while helping maintain day-to-day HR operations. This is a full-time, onsite position.

Essential Duties and Responsibilities

• Responds to employee inquiries and provides general Human Resources support in a timely manner.
• Coordinates onboarding activities, including processing new hire documentation, conducting orientation sessions, and entering employee information into the Human Resources Information System (HRIS).
• Assists with monitoring employee licensing, certifications, and other compliance-related documentation, as applicable.
• Supports compliance with applicable company policies, employment-related procedures, and assigned documentation requirements.
• Maintains employee records, HRIS data, internal databases, and assigned tracking systems in accordance with company procedures.
• Coordinates employee travel arrangements and maintains employee geofence information as assigned.
• Performs administrative functions including document management, invoice coding, record maintenance, and related departmental support activities.
• Coordinates Human Resources-related communications and administrative activities with employees, management, applicants, and external business partners.
• Assists with departmental projects, process improvements, and other duties as assigned.

Benefits

• Comprehensive benefits package including medical, dental, and vision insurance.
• Company paid life insurance and short-term disability.
• 401(k) retirement savings plan.
• Paid time off (PTO) and six paid holidays.

Requirements

• Associate’s or bachelor’s degree in human resources, Business Administration, or a related field preferred; equivalent combination of education and relevant experience may be considered.
• Three (3) years of experience in a Human Resources, administrative support, or related role preferred.
• Experience working with Human Resources Information Systems (HRIS) required; Paylocity experience preferred.
• Proficient computer skills, including Microsoft Office applications such as Outlook and Excel.
• Ability to communicate professionally and effectively in verbal and written formats.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and changing priorities.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Ability to effectively coordinate work activities with internal and external stakeholders.
• Experience supporting employees in a multi-state or multi-location environment preferred.
• Experience in transportation, logistics, fuel distribution, or another regulated industry environment preferred.