HUMAN RESOURCE SPECIALIST

Illinoiscomptroller; Chicago (IL); Hybrid; USD 80,000 - 85,000; Full time

Benefits offered by this job

Hybrid schedule

Merit-based compensation

Job summary

Illinois Power Agency in Illinois is seeking an HR Specialist to support payroll, timekeeping, and benefits administration within the HR team. You will handle confidential records and payroll vouchers, and assist with audits and reporting.

The role requires a Bachelor’s degree in HR or a related field and 3+ years of HR experience, particularly in payroll/timekeeping. A merit-based compensation plan and hybrid work arrangement are offered.

Qualifications

• Bachelor’s degree in HR, business, public administration, or related field.
• 3+ years of progressive HR experience with payroll, timekeeping, and data management.
• Experience with state payroll and benefits systems is a plus.

Responsibilities

• Establish and maintain employee records in HR systems.
• Process payroll vouchers for submission and reconciliation.
• Oversee timekeeping, leave administration, and data accuracy.
• Train staff on HR processes and systems (SuccessFactors, etc.).
• Support audits and reporting of HR and payroll data.

Skills

Payroll processing

Timekeeping

HR data management

Microsoft Office

Education

Bachelor’s degree in HR / Business / Public Admin

Tools

Microsoft Office 365

Job description

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Human Resources Specialist

The HR Specialist serves as a key operational member of the Illinois Power Agency’s HR team. Under the general direction of the Human Resource Manager, this position is responsible for confidential, complex and specialized duties relating to Human Resources (HR) functions such as Payroll, Timekeeping, and Benefit Administration.

The Illinois Power Agency is an independent State Agency created in 2007 to develop annual electricity procurement plans and renewable resources procurement plans and to conduct procurement events to ensure adequate, reliable, affordable, efficient, and environmentally sustainable electric service for the default supply customers of Illinois electric utilities. The Agency also conducts procurements and administers programs that promote the development of renewable energy resources in accordance with the State Renewable Portfolio Standard. For more information about the Illinois Power Agency, please refer to: https://ipa.illinois.gov/

Duties and Responsibilities

Payroll:

• Establish new employees and maintain employee records in the Agency's HR, payroll, and benefits systems.
• Prepare and submit payroll vouchers for submission to the Illinois Comptrollers for processing.
• Review and correct payroll discrepancies
• Coordinate and enter adjustments for promotions, transitions, retroactive pay, supplemental pay, or pay corrections
• Enter optional deductions (e.g., commuter benefits, deferred comp, garnishments)
• Gathers information and prepares payroll reports for internal and external stakeholders
• Maintain documentation of entries, corrections, and adjustments
• Conducts periodic audits of payroll records to ensure accuracy and compliance
• Establish new employees and maintain existing employees in front-end and back-end timekeeping systems
• Train new hires and supervisors on how to use the front-end timekeeping system
• Monitor front-end timekeeping system utilized by Agency employees ensuring accurate and complete entries
• Adjust time records based on leave and overtime requests that require manual entry
• Ensure that all timecards are reviewed, corrected, and approved by deadline.
• Monitor the back-end timekeeping system to ensure the accurate capture of all entries submitted through the front-end platform to support the proper accrual of earned benefit time and the accurate tracking of FMLA hours
• Close timekeeping periods in back-end system
• Generate timekeeping reports for payroll reconciliations and audits
• Maintain documentation of corrections and adjustments
• Serves as the Agency’s FMLA, Workers' Compensation, Group Insurance and Retirement Liaison
• Reviews and processes applications for occupational, non-occupational, and temporary disability benefits
• Reviews and processes requests for utilization of leaves of absences
• Reviews all incoming forms for accuracy and completion
• Serves as resource for information related to the State of Illinois employee benefits package

Other Essential Functions:

• Updating the Agency’s private database with the employee records associated with recruiting, onboarding, transitioning, or terminating an employee
• Assists with training program including conducting trainings, updating training materials and assisting with the creation of trainings and assessments
• Work with State of Illinois’ Enterprise Resource Planning (ERP) Team to implement and maintain HR data and transactions in the Success Factors’ Human Capital Management system
• Attends various internal and external HR meetings, seminars and trainings
• Performs research and assists the HR Manager with special projects that frequently contain sensitive or confidential information
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Bachelor’s degree in Human Resources, Business or Public Administration, or related field, or the equivalent combination of education and experience
• Minimum of three (3) years of progressive experience in human resources, with a strong focus on payroll processing, timekeeping, and HR data management
• Experience working with the State of Illinois’ timekeeping, payroll, group insurance, and human resources
  • Minimum of (3) years of experience handling leave of absence administration, FMLA coordination, or Workers’ Compensation claims
  • High level of discretion and professionalism in handling confidential medical and personnel information
  • Detail oriented with precision to accuracy
  • Proficiency with Microsoft Office 365 (i.e., Word, Excel, Outlook, PowerPoint, as well as SharePoint, etc.)
  • Excellent oral, written, and interpersonal skills with the ability to interact effectively with all levels of management and staff
  • Highly engaged self-starter and strong organizational and time management skills

Preferred Qualifications

• Minimum of three (3) years of recent, specific experience with the following: State of Illinois payroll processing; Statewide policies and procedures for timekeeping operations; Current Group Insurance rules and regulations; Current State Retirement rules and regulations and federal and state leave guidelines; computer systems, software, templates, or other letter/symbol guides and ability to instruct others in such equipment usage in the Human Capital Management (HCM), payroll, timekeeping, and Group Insurance systems as well as Microsoft Office applications

The Human Resource Specialist is prohibited from: (i) owning, directly or indirectly, 5% or more of the voting capital stock of an electric utility, independent power producer, power marketer, or alternative retail electric supplier; (ii) being in any chain of successive ownership of 5% or more of the voting capital stock of any electric utility, independent power producer, power marketer, or alternative retail electric supplier; (iii) receiving any form of compensation, fee, payment, or other consideration from an electric utility, independent power producer, power marketer, or alternative retail electric supplier, including legal fees, consulting fees, bonuses, or other sums. These limitations do not apply to any compensation received pursuant to a defined benefit plan or other form of deferred compensation, provided that the individual has otherwise severed all ties to the utility, power producer, power marketer, or alternative retail electric supplier.

This is a merit compensation position. Position Salary Range: $80,000 - $85,000. Salary is commensurate with qualifications and experience. This position is a hybrid position.

The Illinois Power Agency is an Equal Opportunity/Affirmative Action employer.