HUMAN RESOURCES COORDINATOR

Illinois Comptroller; East St. Louis, Northern (IL, KY); Hybrid; USD 65,000 - 93,000; Full time

Benefits offered by this job

Flexible Work Schedules

Paid Holidays

Retirement benefits

Job summary

The Illinois Department of Children and Family Services seeks a highly organized Human Resources Representative to join our team in East St. Louis.

You will serve as HR Coordinator for the Southern Region Office of Employee Services, ensuring data entry accuracy and timely HR processes across divisions. The role emphasizes policy communication, inquiries handling related to CMS rules, payroll, contracts, and benefits.

Qualifications

• Requires completion of four years of college.
• Requires one year of professional experience, preferably in human resources.

Responsibilities

• Serves as HR Coordinator in the Southern Region Office of Employee Services for assigned regions/divisions.
• Monitors the personnel tracking system to ensure data entry is completed accurately and in a timely manner.
• Informs employees of promotional policy.
• In coordination with collective bargaining agreements and the Payroll Unit, answers technical and general inquiries from employees with regard to CMS rules, Pay Plan, collective bargaining contracts, payroll discrepancies, insurance and benefits, etc.
• Reviews to ensure that transactions and position descriptions correspond for assigned divisions, working with Classification Unit to reconcile and resolve any discrepancies.
• Drafts letters in response to inquiries from former employees, prospective employees, other state agencies, and other appropriate entities regarding personnel matters such as back pay, calculation of seniority dates, etc.
• On a rotating basis, answers phones and opens, date stamps, and distributes mail for the unit in the absence of receptionist staff
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Skills

HR knowledge

Communication skills

Education

Four-year college degree

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:58454
Opening Date: 09/08/2026
Closing Date: 09/22/2026
Agency: Department of Children and Family Services
Class Title:HUMAN RESOURCES REPRESENTATIVE - 19692
Skill Option:None
Bilingual Option:None
Salary: Anticipated Starting Salary: $5,834/month. Full Range: $5,834-$8,307/month.
Job Type: Salaried
Category:Full Time
Number of Vacancies: 1
Bargaining Unit Code:RC062 Technical Employees, AFSCME
Work Hours: Monday-Friday 8:30am-5:00pm
Anticipated Hybrid Work Schedule Availability:4 to 5 Days per week in office, depending on operational needs
Headquarter Location:East St. Louis - 10 Collinsville Ave
Work County:St. Clair
Agency Contact: [e-mail]

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as a Human Resources Representative. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong leadership and communication capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Essential Functions

• Serves as Human Resources Coordinator in the Southern Region Office of Employee Services for assignedregions/divisions
• Monitors the personnel tracking system to ensure data entry is completed accurately and in a timely manner
• Informs employees of promotional policy
• In coordination with collective bargaining agreements and the Payroll Unit, answers technical and generalinquiries from employees with regard to CMS rules, Pay Plan, collective bargaining contracts, payroll discrepancies,insurance and benefits, etc.
• Reviews to ensure that transactions and position descriptions correspond for assigned divisions, working withClassification Unit to reconcile and resolve any discrepancies
• Drafts letters in response to inquiries from former employees, prospective employees, other state agencies, andother appropriate entities regarding personnel matters such as back pay, calculation of seniority dates, etc.
• On a rotating basis, answers phones and opens, date stamps, and distributes mail for the unit in the absence ofreceptionist staff
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumeratedabove.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college.
• Requires one year of professional experience, preferably in human resources.

Conditions of Employment

• Requires ability to pass a background check.
• Requires ability to travel in the performance of duties. Requires appropriate, valid driver's license.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the jobdescription.

About the Agency

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill®Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.