Human Resource & Office Administrator

Entertimeonline; Lawrence (KS); On-site; USD 29,000 - 36,000; Full time

Job summary

Entertimeonline is seeking a Human Resource & Office Administrator to support the Executive Director and facilitate HR processes within the Health Department. This full-time role emphasizes administrative duties, confidential records management, and coordination of HR tasks.

You will handle calendar management, correspondence, and liaise with partner agencies, while supporting recruitment, onboarding, and staff communications. A strong focus on confidentiality and compliance is essential.

Qualifications

• High School diploma or equivalent required.
• Admin Support education or certificate (college or technical school) preferred.
• Office/Administrative experience, minimum 3 years.
• Previous HR Administrative experience, minimum 2 years, preferred.

Responsibilities

• Provide administrative support to include: prepare agendas and maintain calendar for Executive Director.
• Administrative support to the organization and maintain/audit records and files, including sensitive employee files.
• Provide administrative support for Board and staff events: scheduling, note taking, agenda distribution, event planning/hospitality.
• Respond to inquiries for LDCHD clients, staff, community partners and others as requested.

Skills

Administrative support

Customer service

Confidentiality

HR coordination

I-9 forms

Education

High school diploma

Tools

HRIS

Job description

• Base Pay $21.18 - $26.47 / Hour
• Employee Type Non-Exempt Full Time
• Required Degree High school
• Travel 5%
• Manage Others No

Contact information

Description

The Human Resource & Office Administrator is a full-time position which will be responsible for supporting the Executive Director and serving the organization by providing administrative assistance and facilitating human resource processes within the Health Department.

Essential Job Functions

Provide administrative support to include:

• Prepare agendas and maintain calendar for Executive Director.
• Administrative support to the organization.
• Maintain and audit records, documentation, and files, particularly more complex or sensitive/confidential files such as employee files.
• Provide administrative support for Board and staff events, including but not limited to:
  • Scheduling
  • Note taking
  • Agenda distribution
  • Event planning/hospitality
• Timely response to inquiries for information to LDCHD clients, staff, community partners and others as requested.
• Create or prepare correspondence, memos and other office communications.
• Oversee telephone services, email correspondence, and mail distribution.
• Liaise with partner agencies located in the building
• Communicate and interact with agency contacts: government officials, Board members, community organizations and the general public.
• Direct office activities and functions to maintain efficiency and compliance with company policies.
• Assist employees with conference/work-related travel and registrations.
• Organize and purchase agency resource materials (i.e. office supplies, program-specific supplies, etc.)

Provide Human Resources coordination and support, including but not limited to:

• Performs customer service functions by answering employee requests and questions and maintaining confidentiality
• Completes I-9 forms and maintains I-9 files.
• Submits online requests for new-employee background checks and other investigative checks.
• Assists with processing of employee status changes and terminations.
• Assists with the preparation and communication of the performance based review process.
• Assists with recruitment and interview processes:
  • Tracks status of candidates in HRIS throughout the process
  • Schedules phone screens and interviews
  • Updating Hiring Manager and HR Consultant
  • Corresponds as candidate status changes.
• Schedules HR meetings and trainings as requested
• Makes photocopies; mails, scans and emails documents
• Maintains employee personnel files
• HRIS system maintenance and updating as needed
• Coordinates New Hire Orientation and Onboarding activities
• Coordinates communication from EAP vendor
• Perform other related duties as assigned.

Requirements

• High School graduate or equivalent, required
• Admin Support education or certificate (college or technical school), preferred
• Office and/or Administrative experience, minimum 3 years
• Previous HR Administrative experience, minimum 2 years, preferred