HR Administrative Assistant

MHA (Mental Health Association); Chicopee (MA); Presencial; USD 26.000 - 28.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health Care Plan (Medical, Dental &amp

Retirement Plan (403B, IRA)

Paid Time Off (Vacation, Sick & PH

Long Term Disability

Descripción de la vacante

MHA (Mental Health Association) seeks an HR Administrative Assistant to support recruitment, onboarding, compliance, and employee services. The role ensures a positive employee experience while maintaining accurate HR records and adherence to agency policies.

Schedule is Mon-Fri 9am-5pm. Pay range is $19-$20 per hour. Responsibilities include document management, benefits assistance, and coordinating HR activities with the leadership team.

Formación

• 1–2 years of experience in an administrative or HR support role.
• Excellent computer skills, particularly in Microsoft Office and HR database systems.
• Excellent written, verbal, and interpersonal communication skills.

Responsabilidades

• Support recruitment and hiring processes; track and organize applications.
• Enter new hire credentials in HRIS (ADP) and maintain employee records.
• Assist with I-9, E-Verify, and audit preparation; ensure compliance with policies.

Conocimientos

Microsoft Office

Written & verbal communication

Organizational skills

Confidentiality

Multitasking

Herramientas

ADP

HRIS

HR databases

Microsoft Outlook

Descripción del empleo

Pay range: $19 - 20 per hour

The Human Resources Administrative Assistant supports the Human Resources Department by performing a variety of administrative functions related to recruitment, hiring, onboarding, compliance, and ongoing employee support. This role plays a key part in delivering a consistent, positive employee experience and in ensuring HR processes run efficiently and in compliance with agency policies and all applicable regulations.

Schedule: Mon - Fri 9am - 5pm

Pay range: $19 - 20 per hour

Essential Duties And Responsibilities

Recruitment & Hiring Support

• Track and organize applications that are not moving forward
• Assist in conducting reference checks for all divisions
• Create new hire attendance /sick line informational cards
• Enter new hire candidate's credentials in HRIS (ADP)
• Create new hire folders and file in Main HR Office
• Assist with I-9 documentation, E-Verify, and audit preparation
• Maintain accurate and up-to-date employee records in both electronic and paper systems

Employee Support & HR Communications

• Manage the agency's Call Out Line
• Process internal job offers and employee transfer/promotion paperwork
• Manage MHA's Internship Program
• Provide general support related to HR policies, benefits, and employee inquiries
• Manage MHA Cares Program and participate in the EAP webinars

Additional HR Functions

• Assist with data entry and updates in the Human Resources Information System (HRIS)
• Provide administrative support to the HR team on day-to-day operations and ongoing projects
• Serve as a proactive team member, contributing ideas and solutions to improve processes
• Support compliance by maintaining knowledge of federal and state employment laws and agency standards
• File all employee documents for both active and terminated employees weekly
• Process performance reviews in ADP
• Process & file Corrective Actions
• Manage equipment returns and assignments
• Anniversary and milestone letters
• Longevity award processing
• TB Test scheduling and follow-up
• Employment verifications

Other Duties

• Perform other similar or related duties as assigned by the Recruitment Manager or HR Leadership team

Requirements

• 1-2 years of experience in an administrative or HR support role
• Excellent computer skills, particularly in Microsoft Office (Word, Excel, Outlook) and HR database systems
• Excellent written, verbal, and interpersonal communication skills
• Exceptional organizational and time management skills with strong attention to detail
• Ability to manage multiple priorities, maintain confidentiality, and follow through on assignments
• Self-motivated, team-oriented, and adaptable

Physical Demands and Work Environment

While performing the duties of this job, the employee is regularly required to speak, hear, type, and use a computer. The employee may occasionally need to kneel, sit, push, pull, and reach. Visual requirements include color distinction, close vision, and the ability to read from a computer screen. The noise level is generally quiet to moderate, and the work is performed primarily indoors in an office setting.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (403B, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)Family Leave (Maternity, Paternity)
• Long Term Disability