Human Resource Generalist

ZefSci, Zef Scientific, Inc.; Lake Forest (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Dental insurance

Vision insurance

Life insurance

Long-term disability insurance

AD&D

Job summary

Zef Scientific, Inc. in Lake Forest, CA seeks an experienced Human Resource Generalist to support HR and admin functions for U.S. operations. You will ensure compliance with laws and best practices, manage HR processes, and contribute to a cross-border environment.

The role requires strong organizational, communication, and multitasking skills to assist with payroll, records, onboarding, and offboarding, while supporting talent development and employee relations.

Qualifications

• Bachelor’s degree in HR, business administration, or related field
• 5+ years in HR and office administration
• Strong knowledge of U.S. employment laws, HR compliance, and workplace standards
• Proficiency in Microsoft Office Suite and HRIS systems
• Excellent communication and interpersonal skills in English
• Ability to work independently and in a fast-paced environment

Responsibilities

• Manage payroll, benefits, and time management using HR software
• Maintain accurate HRIS records and employee files
• Provide day-to-day HR support for U.S. employees
• Coordinate performance reviews, documentation, and follow-ups
• Develop and administer HR policies and programs
• Support talent acquisition, onboarding, and offboarding
• Assist with benefits administration and payroll coordination
• Ensure compliance with U.S. employment laws and workplace regulations
• Participate in HR projects, audits, and continuous improvement initiatives
• Coordinate employee relations and workplace communications
• Coordinate recruitment activities and interviews
• Maintain job descriptions and training records
• Coordinate exit interviews and retention initiatives
• Maintain confidentiality of sensitive information
• Provide general administrative support to management

Skills

HR experience

English communication

Independent worker

Time management

Organizational skills

Education

Bachelor’s degree in HRM/Business Admin

Tools

HRIS systems

Microsoft Office

Job description

Position Summary

We are seeking a dynamic and experienced Human Resource Generalist to join our team in Lake Forest, CA.

In this role, you will support HR and administrative functions for U.S. operations, ensuring compliance with relevant laws and HR best practices. The position requires strong organizational, communication, and multitasking skills to ensure smooth day-to-day operations, including administrative support and HR compliance.

This is an excellent opportunity to grow your HR career within a collaborative and cross-border environment.

Responsibilities and Duties

• Use HR software to manage payroll, employee benefits, and time management.
• Maintain accurate and organized employee records, including HRIS data.
• Provide day-to-day HR support for employees in the U.S.
• Coordinate the performance review process, including preparing documentation, tracking evaluations, and supporting follow-up actions.
• Apply, administer and develop HR policies, procedures, and programs.
• Support talent acquisition, onboarding, and offboarding processes.
• Assist with benefits administration and payroll coordination.
• Ensure compliance with U.S employment standards and workplace regulations.
• Participate in HR projects, audits, and continuous improvement initiatives.
• Coordinate and participate in employee relations, conflict resolution, and workplace communications.
• Coordinate recruitment activities, including posting jobs, screening resumes, scheduling interviews, and preparing offer letters.
• Maintain job descriptions, training records, and support employee development initiatives.
• Coordinate and conduct exit interviews and assist in retention initiatives.
• Maintain confidentiality and handle sensitive employee information with professionalism and discretion.
• Provide general administrative support to ensure smooth office operations and assist management as needed.

Qualifications

• Bachelor’s degree in Human Resources Management, Business Administration, or a related field.
• Minimum 5+ years of experience in Human Resources and Office Administration.
• Strong knowledge of U.S employment laws, HR compliance, and workplace standards.
• Familiarity with U.S. HR practices.
• Strong communication and interpersonal skills English.
• Excellent organizational, problem-solving, and time-management skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Sound judgment and discretion in handling sensitive and confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and HRIS systems.

Skills

• Strong problem-solving skills with the ability to support employees and resolve HR-related issues effectively.
• Experience developing and enforcing company HR policies, procedures, and workplace standards.
• Skilled in recruitment and hiring processes, including reviewing resumes, coordinating interviews, and maintaining applicant databases.
• Proficient in onboarding strategies and delivering engaging orientation sessions to ensure a smooth integration experience for new hires.
• Experience supporting and coordinating performance management processes, including evaluation tracking and follow-up actions.
• Experience maintaining and updating job descriptions and requirements in alignment with organizational objectives.
• Demonstrated ability to contribute to business operations.
• Coordinates and collaborates with department leaders to identify training needs and support employee development programs.
• Strong understanding of employment laws, HR compliance, and recordkeeping best practices.
• Knowledge U.S. immigration processes, including nonimmigrant visa coordination.
• Strong organizational and administrative skills to support smooth office operations and cross-functional collaboration.
• Demonstrates discretion and professionalism in handling confidential employee information.
• Proficiency in HRIS platforms and ability to generate and interpret HR metrics and reports.

What We Offer

• Competitive salary based on experience.
• Benefits; Health, Dental, Vision, Life, Dependent Life, LTD, and AD&D.
• Dynamic and supportive work environment.
• A collaborative and inclusive team culture.