Human Resource Assistant: Deerfield Correctional Center #W0007

Virginia Department of Corrections; Virginia (MN); On-site; USD 30,000 - 39,000; Full time

Job summary

Virginia Department of Corrections seeks a Human Resource Assistant for Deerfield Correctional Center to support HR operations, including recruiting, onboarding, leave, payroll, benefits, and data entry. The role requires strong communication, organization, and adherence to policy across all levels.

The successful candidate will maintain accurate records, assist with day-to-day HR tasks, and collaborate with HR leadership to foster a positive work environment and responsive public service.

Qualifications

• High school diploma or equivalent; knowledge of general HR policies and procedures.
• Demonstrated knowledge of HR policies including FLSA, FMLA, ADA; proficient with Microsoft Office and records management.
• Ability to communicate effectively verbally and in writing to all levels of management, employees and the public.

Responsibilities

• Provides HR-related functions for employees at Deerfield Correctional Center in compliance with policies.
• Collaborates with HR leadership to ensure positive culture and effective customer service in HR.
• Manages recruiting, onboarding/offboarding, leave accounting, payroll processing, benefits administration, and data entry.
• Assists HR staff with day-to-day duties and acts as HR advocate for employees, managers, and the public.
• Updates and maintains records in automated databases and performs other duties as assigned.

Skills

Verbal and written communication

Multitasking

Independence

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Record and file management systems

Job description

Title: Human Resource Assistant: Deerfield Correctional Center #W0007

State Role Title:Admin and Office Spec III

Hiring Range: $21.70 to $28.08

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location:Deerfield Correctional Center

Agency Website:

Recruitment Type: General Public - G

Job Duties

Provides Human Resource (HR) related functions for employees at Deerfield Correctional Complex in compliance with VADOC, Federal, State and other mandated policies and procedures. Collaborates with HR leadership to ensure a positive culture and effective customer service in all areas of HR. Ensures accurate, efficient administration of HR operations to include recruiting, on/off boarding, leave accounting, payroll processing, benefits administration, personnel file maintenance and data entry and assists when needed with time/leave accounting and special projects. Assists the HR staff with day-to-day duties and acts as an HR advocate providing employees, managers and the public with appropriate assistance as dictated by the situation. Updates and maintains records, files and data in automated databases and performs other duties if/as assigned.

Minimum Qualifications

High school diploma or equivalent Knowledge of general HR policies and procedures. Demonstrated knowledge of federal, state, or DOC policies and procedures related to Human Resources including Fair Labor Standards Act (FLSA), Family Medical Leave Act (FMLA), Virginia Sickness and Disability Program (VSDP), Americans with Disabilities Act (ADA). Skilled in Microsoft Office applications. Skilled in record and file management systems. Ability to communicate effectively verbally and in writing to all levels of management, employees and general public. Ability to prioritize and perform multiple tasks simultaneously, work independently and meet deadlines with minimal supervision.

Additional Considerations

Advanced knowledge in office administration or equivalent training or experience in a related field. Considerable experience in administration, preferably in HR environment. Knowledge of Department of Corrections (DOC) policies and procedures.

Contact Information

Name: Tammy Craft

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.