Records Manager: Deerfield Correctional Center #00021

Virginia Department of Corrections; Virginia (MN); On-site; USD 46,000 - 71,000; Full time

Job summary

Virginia Department of Corrections at Deerfield Correctional Center seeks a Records Manager to oversee the inmate records office, ensuring accuracy and compliance with policies and procedures. The role includes supervising staff and coordinating counts, placement, transportation, and court appearances.

Responsibilities also cover data entry, parole coordination, responding to inmate complaints, and facilitating service of process. Background checks and drug testing may be required.

Qualifications

• Considerable knowledge of records management.
• Ability to organize work or supervise others.
• Proficient in Microsoft Word and Excel.
• Ability to compose, revise and apply procedures.

Responsibilities

• Manage the inmate records office for accuracy and policy compliance.
• Ensure security of inmate criminal records.
• Coordinate daily count with security to ensure policy adherence.
• Manage daily inmate count, placement, transportation and court appearances.
• Oversee data entry, parole coordination and inquiries from inmates.

Skills

Records management

Supervisory skills

Written communication

Microsoft Word

Operating procedures

Tools

CORIS

Microsoft Office

Job description

Title: Records Manager: Deerfield Correctional Center #00021

State Role Title:Gen Admin Supv I/Coord I

Hiring Range: $45,740.00 - $71,353.00

Pay Band: 4

Agency: Dept of Corr - Central Admin

Location:Deerfield Correctional Center

Agency Website:www.vadoc.virginia.gov

Recruitment Type: Agency Employee Only - A

Job Duties

This position manages the inmate records office ensuring accuracy and compliance with relevant policies and procedures. Ensures security of inmate criminal records. Coordinates daily count with the security department to ensure compliance with policies and procedures. Manages daily inmate count, placement, transportation, and court appearances. Manages data entry and parole coordination. Researches and responds to inmate complaints/grievances and researches and provides information to the Attorney General’s Office. Coordinates service of process for civil and criminal cases against inmates. Supervises two full-time Program Support Specialists.

Minimum Qualifications

Considerable knowledge of records management. Demonstrated ability to organize work or supervise the work of others. Demonstrated ability to compose correspondence. Skill in computer systems and software to include Microsoft Word and Excel. Ability to compose/revise, interpret and apply operating procedures and policies.

Additional Considerations

Considerable knowledge of records management, supervisory principles and of business English; Some knowledge of security practices within correctional facilities. Demonstrated ability to organize work and supervise staff, compose correspondence, and compose or revise and interpret and apply institutional operating procedures. Responsible experience in performing & supervising clerical and administrative office work. Demonstrated skill in the use of Microsoft Office to include Word and Excel. Knowledge of security practices within correctional facilities. Skill in CORIS.

Special Instructions

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.
VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.

Contact Information

Name: Human Resources

Phone: [phone]

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.