Human Resource Assistant 2

Commonwealth of Pennsylvania; Northern (KY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Telework option

Equal employment opportunity employer

Job summary

The Commonwealth of Pennsylvania's Department of Transportation invites applications for a Human Resource Assistant 2 in the Human Resource Office, Field Operation Division. The role provides clerical and technical HR support across staffing, employee records, and program coordination to ensure smooth district operations.

As HR Assistant 2, you will coordinate hiring programs, assist with onboarding and I-9 verification, update organizational charts, and track performance deadlines.

Qualifications

• One year as a Human Resource Assistant 1 or equivalent HR experience
• Ability to handle onboarding, I-9 verifications and e-PAR actions
• Knowledge of staffing processes and employee records

Responsibilities

• Coordinate seasonal and student hiring programs by reviewing applications, arranging interviews, managing forms, and verifying qualifications
• Support intern, temporary work out of classification, and job shadow programs by tracking paperwork, approvals, and participant status
• Update organization charts, upload documents to electronic personnel files, and maintain bulletin boards and required postings
• Assist with onboarding, I-9 verification, e-PAR actions, and ensuring checklists are completed and properly filed
• Monitor performance review deadlines, generate reports, and help supervisors complete required evaluation steps
• Answer applicant questions, gather information for unemployment claims, support employee relations activities, and prepare correspondence

Skills

Attention to detail

Clerical skills

Communication skills

Interpersonal skills

Education

HR Assistant 1 experience

Clerical or HR paraprofessional experience

Equivalent combination of experience and training

Tools

MS Office

Job description

Are you meticulous, goal-driven, and always striving for excellence? If so, consider joining the Department of Transportation's Human Resource Office, Field Operation Division as a Human Resource Assistant 2. This position gives you the opportunity to utilize your strengths as you perform a variety of clerical and technical human resource duties, providing essential support to the office. Join our team of dedicated professionals and elevate your human resource career!

This position provides essential support to human resource (HR) operations within a district field office. The role helps manage staffing processes, employee records, and program coordination across multiple HR areas.

As a Human Resource Assistant 2, you will perform the following duties:

• Hiring Support: Coordinate seasonal and student hiring programs by reviewing applications, arranging interviews, managing forms, and verifying qualifications
• Program Coordination: Support intern, temporary work out of classification, and job shadow programs by tracking paperwork, approvals, and participant status
• Record Management: Update organization charts, upload documents to electronic personnel files, and maintain bulletin boards and required postings
• Employee Processing: Assist with onboarding, I-9 verification, e-PAR actions, and ensuring checklists are completed and properly filed
• Performance Tracking: Monitor performance review deadlines, generate reports, and help supervisors complete required evaluation steps
• HR Assistance: Answer applicant questions, gather information for unemployment claims, support employee relations activities, and prepare correspondence

Drive into a new chapter in your career and help us shape build and maintain a strong workforce!

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Montoursville. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Human Resource Assistant 1 (Commonwealth title); or
• One year of clerical or other comparable experience and one year of beginning level paraprofessional human resource or equal opportunity work; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

This position is notsubject to the provisions of a collective bargaining agreement or memorandum of understanding.

You must be eligible for selection in accordance with merit system employment regulations.

Recruitment Methods:

• Applicants must meet one of the following methods to be considered for this vacancy:
  • Promotion Without Exam
  • Reassignment(Only current civil service employees in the same agency who hold the same or similar job title, with the same maximum salary, within the same occupational group or where there is a logical career movement, will qualify for reassignment.).
  • Transfer(Only current civil service employees who hold the same job title will qualify for transfer to another agency.).
  • Voluntary Demotion
  • Reinstatement(Former civil service employees may only be reinstated to the job title from which they resigned. Current civil service employees are not eligible through reinstatement.).

Promotion Without Examination (PWOE):

• Class Restrictions for Promotion Without Examination Only - You must have or have held regular civil service status in one of the following classifications:
  • Clerical Assistant 3
  • Clerical Supervisor 1
  • Human Resource Assistant 1
• Employees who previously held regular civil service status in the job title of the position being filled are also eligible for promotion without examination.
• The promotion without examination requirements are issued in accordance with merit system employment regulations.
• Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
• Applicants must have a minimum of one year in the next lower classes by the posting closing date with no break in service.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.