Human Resource Assistant

Cayuga Counseling Services Inc; City of Auburn (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Cayuga Counseling Services Inc. is seeking a Human Resource Assistant to support HR processes across recruitment, onboarding, payroll updates, and records management.

This role requires discretion, strong written and verbal communication, and proficiency in Microsoft Office. Responsibilities include posting jobs, screening résumés, coordinating interviews, processing background checks, orientations, and maintaining confidential files in line with regulations.

Qualifications

• Associates degree in a related field or equivalent experience.
• Experience in human resources is preferred.
• Strong interpersonal and problem-solving skills with excellent communication.

Responsibilities

• Performs recruitment activities including posting positions, screening resumes, and assisting with interviews.
• Completes background checks and maintains records per regulatory requirements; conducts orientations.
• Provides payroll updates and maintains HR software records.
• Maintains confidential personnel records in accordance with NYS/Federal laws.
• Supports staff meetings and maintains the agency employee directory.
• Assists with benefits enrollment and open enrollment communication.
• Performs other duties as assigned.

Skills

Interpersonal skills

Written and verbal communication

Problem solving

Organizational skills

Education

Associate's degree in related field or equivalent experience

Tools

Microsoft Office

Job description

Purpose of the Job

The purpose of the Human Resource Assistant is to administratively support the human resources processes at the Agency

Essential Functions

(All functions are essential unless noted otherwise.)

• Performs recruitment activities to include posting available positions internally and preparing employment ads for placement; maintains Access database of resumes/applications received; screens resumes/applications and conducts interviews as needed; prepares written offer letter.
• Completes required background checks and maintains records in accordance with regulatory agencies; conducts new employee orientation; ensures all required paperwork/reference checks are complete; informs staff of new hire and arranges for departmental orientations.
• Provides timely payroll changes/updates to Accounting; updates Payroll/HR software as needed; prepares payroll reports for various special projects.
• Maintains integrity and confidentiality of all personnel records/files in accordance with NYS/Federal laws and regulations.
• Participates in agency staff meetings, committees, and attends other meeting and seminars as necessary; maintains agency employee directory.
• Assists with the administration of Agency benefit programs to include new employee enrollments, change reporting, and communicating benefit information to employees for the health, dental, 403B, AFLAC policies, Life, and LTD insurance; Assists with insurance open enrollment; answer questions or resolve conflicts with insurance companies.
• Performs other duties as assigned. (May not be essential)

Knowledge, Skills and abilities

Associates degree in a related or equivalent experience in an office setting; prior experience in Human Resources will be given preference. Must have strong interpersonal and problem solving skills; strong oral and written communication skills; be able to successfully manage a diverse set of responsibilities in a timely manner; excellent computer skills and proficiency in Microsoft Office. Must be confidential and dependable.

Supervisory Responsibilities

The Human Resource Assistant is not responsible for supervising staff.

Physical Demands

While performing this job, the employee is occasionally required to stand, walk, sit; use hands to handle or feel objects, tools, or controls; reach with hands and arms; climb stairs, balance, stoop, kneel, crouch; talk or hear. The employee must occasionally lift and/or move up to 25lb. Specific vision required by the job includes close vision, distance vision, and ability to adjust focus.

Work Environment

While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is low to moderate.