HUD Section 8 Operations Specialist

Kittle Property Group, Inc.; Rensselaer (IN); On-site; USD 60,000 - 90,000; Full time

Job summary

Kittle Property Group, Inc. seeks an Administrator of Operations PBS8 to implement HUD PBS8 programs on-site, manage monthly housing payments, and lead TRACS/JIRAD submissions.

You will train teams and ensure regulatory compliance across properties, with focus on MOR/REAC preparations and audit readiness. The role emphasizes developing HUD processes, coordinating with regional managers, and maintaining accurate resident ledgers while supporting onboarding for new developments.

Qualifications

• Minimum 5 years of HUD programs experience, with strong Section 8 experience.
• Previous experience submitting HAP Voucher payments via TRACS.
• High school diploma or equivalent.
• Proficiency in Excel, Word, Outlook, and PowerPoint.
• Proficiency in Maxx Vault, MINC, TRACS, and EIV.
• Multiple years of Yardi experience required.
• Strong time management skills and attention to detail.
• COS and STAR designation required.
• Commitment to continuing education related to Section 42, Rural Development, HUD, and Fair Housing.

Responsibilities

• HUD, TRACS, and monthly submission management.
• Ensure timeliness and accuracy of all monthly submissions for monthly housing assistance payments.
• Complete 50059 pre and post HAP audit processes in Yardi related to resident billing, repayment, special claims, and HAP voucher activity.
• Manage the processing and submission of HUD Rent Schedules and OCAF, and support proper program notifications.
• Must be able to support HAP Voucher processes submitted via TRACS.
• Manage preparation of property management correspondence with HUD and Rural Development Agencies in conjunction with the Regional Manager.
• Process all monthly USDA and Rural Development submissions to support timely receipt of rental payments.
• Proactively pursue updates to changes in Regulatory Agency Program Requirements.
• Assist Compliance with MOR and REAC audits, reviews, requests, and inspections, including information provision.
• Conduct preliminary audits related to MOR, REAC requests, inspections, and other compliance needs on existing sites.
• Monitor implementation and execution of corrective actions based on preliminary audit findings.
• Assist Operations Training Team and Compliance in implementing HUD-related forms, procedures, manuals, and updates.
• Proactively develop and provide training on HUD programs with support from the Operations Training Team.
• Proactively develop and provide training on HUD Special Claims with support from the Accounting Department and Director of Compliance.
• Serve as a subject matter expert for training on HUD Requirements at both corporate and on-site levels.
• Coordinate acquisition onboarding for new developments with Development and Management to ensure timely HUD files and property setup.
• Act as one of two KPG EIV Coordinators and complete all responsibilities associated with that designation.
• Reconcile and complete resident ledger adjustments as needed.
• Perform other duties as assigned.

Skills

HUD Section 8

TRACS

Yardi

EIV

Excel

Attention to detail

Time management

Training

Education

COS and STAR designation

High school diploma or equivalent

LIHTC experience (Section 42)

HCCP designation

Tools

Maxx Vault

MINC

TRACS

EIV

Yardi

Excel

Word

Outlook

PowerPoint

Job description

Kittle Property Group, Inc. seeks an Administrator of Operations PBS8 to implement HUD PBS8 programs on-site, manage monthly housing payments, and lead TRACS/JIRAD submissions.

You will train teams and ensure regulatory compliance across properties, with focus on MOR/REAC preparations and audit readiness. The role emphasizes developing HUD processes, coordinating with regional managers, and maintaining accurate resident ledgers while supporting onboarding for new developments.