HubSpot‑Savvy Administrative Assistant — Gaithersburg

Ultimate Staffing; Gaithersburg (MD); On-site; USD 60,000 - 70,000; Full time

Job summary

A staffing agency is seeking a full-time Administrative Assistant in Gaithersburg, MD, to provide executive-level support to leadership. Responsibilities include managing calendars, drafting communications, and maintaining HubSpot databases. Ideal candidates will have a minimum of 5 years of experience and advanced proficiency in Microsoft Office. The role demands strong organizational skills and effective communication with executives and clients, making it a pivotal position in a fast-paced environment.

Qualifications

• Minimum 5 years of experience providing executive-level administrative support.
• Hands-on experience with HubSpot REQUIRED.
• Ability to prioritize tasks independently.

Responsibilities

• Manage calendars and schedule meetings for senior leadership.
• Draft, edit, and send professional communications.
• Maintain and update company databases including HubSpot.

Skills

Advanced proficiency in Microsoft Office Suite

Strong writing and proofreading skills

Exceptional organizational skills

Critical thinking skills

Communication with executives and clients

Tools

HubSpot

Outlook

Teams

Zoom

Job description

A staffing agency is seeking a full-time Administrative Assistant in Gaithersburg, MD, to provide executive-level support to leadership. Responsibilities include managing calendars, drafting communications, and maintaining HubSpot databases. Ideal candidates will have a minimum of 5 years of experience and advanced proficiency in Microsoft Office. The role demands strong organizational skills and effective communication with executives and clients, making it a pivotal position in a fast-paced environment.