HUB Programs & Compliance Coordinator

UT Tyler; Austin (TX); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

The University of Texas System Administration in Austin seeks an organized administrative support specialist for the Office of HUB Programs. You will manage contract records, track Progress Assessment Reports (PARs), support HUB coordinators, and help develop dashboards and communications.

Responsibilities include coordinating outreach events, scheduling vendor meetings, and maintaining office records with strict confidentiality and accuracy. A hybrid work arrangement may apply.

Qualifications

• Associate degree and two years of administrative/related experience or equivalent
• Proficiency with MS Office; strong written and verbal communication
• Ability to manage confidential information and maintain accurate records

Responsibilities

• Maintain a centralized inventory of contracts and review PARs for completeness
• Provide PARs, invoices, and supporting docs to HUB Coordinators for review
• Maintain contract records and documentation in compliance with rules and UT System policies
• Develop, maintain, and distribute reports and dashboards for HUB outreach and initiatives
• Coordinate HUB outreach events and vendor meetings; manage invitations and follow-ups
• Provide general administrative support to HUB Programs leadership and staff

Skills

MS Office proficiency

Records management

Confidentiality

Report writing

Communication

Calendar management

Education

Associate degree or equivalent

Tools

Smartsheet

Power BI

PeopleSoft

Canva

Adobe products

Job description

The University of Texas System Administration in Austin seeks an organized administrative support specialist for the Office of HUB Programs. You will manage contract records, track Progress Assessment Reports (PARs), support HUB coordinators, and help develop dashboards and communications.

Responsibilities include coordinating outreach events, scheduling vendor meetings, and maintaining office records with strict confidentiality and accuracy. A hybrid work arrangement may apply.