Hub Assistant: Administrative & Volunteer Operations

Vestavia Hills; Bessemer (AL); Hybrid; USD 34,000 - 42,000; Full time

Job summary

Grace Klein Community in Bessemer, AL seeks a HUB Assistant to support the FeedBHM Bessemer team. The role is full-time and requires strong organizational and administrative skills in a mission‑driven setting.

Primary duties include coordinating volunteers, managing records, and assisting with food donations. The position reports to the Program Coordinator, involves lifting up to 50 lbs, and offers a 90‑day probation with two weeks of accrued vacation.

Qualifications

• Excellent organizational and communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Microsoft Teams.
• Experience in administrative or nonprofit settings preferred.
• Comfortable lifting 30-50 lbs.
• Regular Monday–Friday hours with some Saturday rotation; strong time management.

Responsibilities

• Provide administrative support and professional correspondence.
• Maintain records for volunteers, donors, and partner organizations.
• Coordinate volunteer sign-in, orientation, and large service teams.
• Assist with food donation intake, weighing, and logging.
• Track inventory and assist in office and facility upkeep.
• Support event logistics and communications.

Skills

Org skills

Communication

MS Office

Teams

Confidentiality

Tools

Microsoft Office Suite

Microsoft Teams

Job description

Grace Klein Community in Bessemer, AL seeks a HUB Assistant to support the FeedBHM Bessemer team. The role is full-time and requires strong organizational and administrative skills in a mission‑driven setting.

Primary duties include coordinating volunteers, managing records, and assisting with food donations. The position reports to the Program Coordinator, involves lifting up to 50 lbs, and offers a 90‑day probation with two weeks of accrued vacation.