HUB Administrative Specialist

Perkins Coie LLP; Washington, Seattle (District of Columbia, WA); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a Hub Administrative Specialist to provide essential support for non-legal tasks. This role involves managing administrative requests, engaging with remote teams, and utilizing various operational tools to enhance service delivery. The ideal candidate will possess strong communication skills, a customer-centric mindset, and the ability to work independently. Join a dynamic team that values integrity, collaboration, and diversity, and enjoy a range of benefits including health insurance, tuition reimbursement, and paid time off.

Benefits

Health insurance

Tuition reimbursement

Paid sabbaticals

401(k)

Paid time off

Parental leave

Holidays

Family care benefits

Qualifications

• 1-3 years of administrative or law firm experience preferred.
• Ability to handle sensitive information securely.

Responsibilities

• Provide support for administrative requests like time entry and expense reimbursements.
• Manage time-intensive projects including data entry and document processing.

Skills

Effective communication skills

Proficiency in Microsoft Office

Problem-solving skills

Ability to work independently

Customer-centric mindset

Familiarity with legal terminology

Education

2-year or 4-year degree

Tools

Outlook

IntApp

Elite 3E

Webex

iManage

ServiceNow

Job description

Job Description:

The Hub Administrative Specialist provides administrative support for non-legal tasks submitted by the firm's Legal Practice Assistants on behalf of assigned timekeepers. Additionally, they support project-based tasks from various customers, including LPAs, administrative groups, and timekeepers. As part of the Shared Services team, this role supports the firm's internal service delivery and indirectly assists the firm's timekeepers.

As a member of Perkins Coie’s professional support staff, the position promotes the firm's reputation and maintains high standards of professional conduct and confidentiality.

Work Schedule

Monday-Friday, 1:30 PM - 9:00 PM Pacific Time

Essential Functions

1. Provide prompt support for administrative requests such as time entry, expense reimbursements, invoice retrieval, check requests, and client/matter setup via the firm's PBI database.
2. Manage time-intensive and recurring projects, including data entry, internet research, and document processing.
3. Use operational tools like Outlook, IntApp, Elite 3E, Webex, iManage, and ServiceNow according to protocols.
4. Follow best practices for task completion, including optimal software utilization.
5. Record project time and data for operational reporting.
6. Engage effectively with remote teams and work collaboratively.
7. Prioritize and coordinate multiple projects efficiently.

Required Skills

• Effective communication skills, both oral and written.
• Comfort with video conferencing tools.
• Proficiency in Microsoft Office and interest in learning additional applications.
• Familiarity with legal terminology and documentation.
• Ability to work independently and in remote teams.
• Handle sensitive information securely.
• Strong problem-solving skills and resilience.
• Customer-centric mindset and adaptability to change.
• Work well under pressure and meet deadlines.
• Judgment, organization, and a positive attitude.
• Availability to work 1:30 - 9:00 PM Pacific Time.

Education & Experience

• Preferred: 2-year or 4-year degree.
• Preferred: 1-3 years of administrative or law firm experience.

Perkins Coie values self-motivated individuals committed to high integrity, collaboration, and diversity. Benefits include health insurance, tuition reimbursement, paid sabbaticals, bonuses, 401(k), paid time off, parental leave, holidays, and family care benefits.

This position may be located in Colorado or Washington, with compensation ranges as specified.