Project Administrative Assistant

Mortenson Construction; Nashville, New Britain (TN, CT); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a Project Administrative Assistant to support various administrative tasks in a dynamic environment. The ideal candidate will thrive in a fast-paced setting, demonstrating strong organizational and communication skills. Responsibilities include clerical work, managing calls, maintaining records, and assisting the project team with daily operations. This role offers a competitive hourly wage and a range of benefits, making it a fantastic opportunity for those looking to contribute to impactful projects in the construction sector.

Benefits

Medical and Prescription Drug Plans

Dental Plan

401k Retirement Plan

Paid Time Off

Employer Paid Life Insurance

Tuition Reimbursement

Gym Membership Discount Program

Qualifications

• 3+ years of administrative experience supporting teams.
• Proficient in Microsoft Office, Excel, Email, and Calendar systems.

Responsibilities

• Perform clerical tasks and operate office equipment.
• Handle incoming calls and maintain records.
• Support the project team with various day-to-day tasks.

Skills

Microsoft Office

Communication Skills

Organizational Skills

Clerical Tasks

Education

Associate's Degree in Business

Administrative Experience

Tools

Basic Office Equipment

Job description

Project Administrative Assistant

SUMMARY

Mortenson is currently seeking Project Administrative Assistant with the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks with an ability to work independently or with little supervision.

RESPONSIBILITIES

Perform clerical tasks and operate basic office equipment

Handle incoming calls and providing general information, forward calls to the appropriate party and take messages as required

File and maintain written records along with creating electronic copies for records

Receive, sort and log all deliveries into computer database

Prepare daily outbound deliveries

Prepare materials for design and construction meetings

Record and update meeting minutes for the various site meetings

Responsible for procurement of consumable materials and office supplies

Support Superintendent with equipment inventory tracking and organization

Support Superintendent with the entry of craft worker timecards

General support for the project team as needed with various day to day tasks

Schedule, track and log all repairs and standard maintenance for the work trucks

Provide maps and directions to any visitors, subcontractors, deliveries or new employees

Log all applicants into the Craft Applicant Tracking Spreadsheet

QUALIFICATIONS

An associate's degree in business or related administrative experience preferred

Minimum of 3 years administrative experience, preferably supporting a large number of team members

Proficiency in working on the computer in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint

Strong working knowledge of basic office equipment

Strong communication skills both written and verbal

Ability to be highly organized

A few benefits offered include:

(for Non-Craft & Non-Union Craft working 25+ hours / week)

Medical and prescription drug plans that includes no additional cost vision coverage

Dental plan

401k retirement plan with a generous Mortenson match

Paid time off, holidays, and other paid leaves

Employer paid Life, AD&D, and disability insurance

No-Cost mental health tool and conciergewith extensive work-life resources

Tuition reimbursement

Adoption Assistance

Gym Membership Discount Program

The base pay range for this role is $24.04/hr. MIN - $32.45/hr. MAX. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL - 5%, Seattle, WA, and Portland, OR - 10%, Washington, D.C. - 12.5%).

Base pay is positioned within the range based on several factors including an individual's knowledge, skills, and experience, with consideration given to internal equity.

#LI-SO1

Please make note:

Visa sponsorship is not offered for this position.

Our postings are typically open a minimum of 5 days and an average of 44 days.

ABOUT MORTENSON

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.

Let's Redefine Possible

Equal Employment Opportunity

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.

Other Items to Note

Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations.No agency emails, calls, or solicitations are accepted without a valid agreement.

Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.