Admin Assistant

Milliman, Inc; Town of Washington (WI); Hybrid; USD 50,000 - 81,000; Full time

Job summary

An innovative and rapidly growing consultancy is seeking an Administrative Assistant to support its leadership team. This hybrid role involves managing calendars, travel arrangements, and expenses while ensuring smooth operations for both on-site and virtual meetings. The ideal candidate will thrive in a dynamic environment, contributing to special projects and maintaining office organization. With a commitment to employee well-being and professional growth, this company offers a flexible work environment and competitive benefits. Join a team that values quality and integrity while making a significant impact in the healthcare industry.

Benefits

Medical, dental, and vision coverage

401(k) plan with matching

Employee Assistance Program

Discretionary bonus program

Paid Time Off (PTO)

Family building benefits

Flexible spending accounts

Commuter Program

Free access to on-site workout facility

Orca card for Seattle-based employees

Qualifications

• 1+ years of experience providing administrative support.
• Experience with Microsoft Office suite and event planning.

Responsibilities

• Provide administrative support to the leadership team, including calendar and travel management.
• Assist with planning and support for staff meetings and events.

Skills

Administrative Support

Calendar Management

Travel Arrangements

Microsoft Office Suite

Event Planning

Copyediting

Knowledge Management

Education

Associate's Degree

Tools

Microsoft Outlook

Microsoft PowerPoint

SharePoint

MS Teams

Zoom

Job description

Company Overview:

Leading with our core values of Quality, Integrity, and Opportunity, MedInsight is one of the healthcare industry's most trusted solutions for healthcare intelligence. Our company purpose is to empower easy, data-driven decision-making on important healthcare questions. Through our products, education, and services, MedInsight is making an impact on healthcare by helping to drive better outcomes for patients while reducing waste. Over 300 leading healthcare organizations have come to rely on MedInsight analytic solutions for healthcare cost and care management.

MedInsight is a subsidiary of Milliman; a global, employee-owned consultancy providing actuarial consulting, retirement funding and healthcare financing, enterprise risk management and regulatory compliance, data analytics and business transformation as well as a range of other consulting and technology solutions.

Position Summary:

Milliman MedInsight is hiring an Administrative Assistant to work under the direct supervision of the Chief of Staff. This is a Seattle-based, hybrid role. The Administrative Assistant will provide administrative support to the MedInsight leadership team, ensuring efficient management of calendars, travel arrangements and monthly expenses. This role will support staff meetings and events both on and off-site. The Administrative Assistant will also be responsible for welcoming guests and vendors on-site, maintaining office inventory, and stocking kitchen and supply closet. As a member of the Business team, this position will contribute to special projects as capacity permits.

Position Responsibilities

• Provide administrative support to the MedInsight leadership team, including calendar support, editing reports, making travel arrangements, and processing monthly expenses.

• Assist with planning and support quarterly all staff meetings, including the annual in-person "MedInsight United" event.

• Maintain files and archives of relevant records and act as lead SharePoint site administrator; assist with knowledge management.

• Monitor and respond to general staff requests via a ticketing system. Complete other administrative tasks as assigned.

• Maintain an organized, clean, and well-stocked office for the Seattle staff.

• Provide meeting support for 10+ person meetings including calendaring, onsite conference room tech support, and distributing meeting materials.

Preferred Skills and Experience:

• Associate's degree preferred

• 1+ years of experience providing administrative support

• Experience with the Microsoft Office suite, including Outlook, PowerPoint, and SharePoint.

• Experience copyediting and designing reports.

• Experience supporting large virtual team meetings in MS Teams and Zoom.

• Event planning experience for large staff meetings, both on and off-site a plus.

• Ability to stand, walk, lift and move objects weighing up to 25 pounds.

• Actively includes and shows respect for different ideas, perspectives and backgrounds

Compensation and Location:

• The salary range is $50,000-$81,000, depending on relevant factors, including but not limited to education, work experience, certifications, location, etc. If overall experience is under 1 year, the range would be $50,000-$74,000; and for experience of 1 year or over, the range would be $55,000-$81,000. This role is based in Seattle and follows a hybrid schedule, requiring at least four days per week in the downtown Seattle office. This is a fulltime, non-exempt overtime eligible role; overtime eligible after 40 hours of work.

What makes this a great opportunity?

• Join an innovative, high growth company with a solid industry track record


• Bring your expertise and ideas to directly impact and help build the next generation of MedInsight products and solutions


• Enjoy significant visibility in your work and be recognized for your wins


• Work for a company that values your wellbeing and professional growth, offering a flexible work environment, generous benefits package, and investment in the development of your career

Milliman Benefits:

We offer competitive benefits which include the following based on plan eligibility:

• Medical, dental and vision coverage for employees and their dependents, including domestic partners


• A 401(k) plan with matching program, and profit-sharing contribution


• Employee Assistance Program (EAP)


• A discretionary bonus program


• Paid Time Off (PTO) starts accruing on the first day of work and can be used for any reason; full-time employees will accrue


• 15 days of PTO per year, and employees working less than a full-time schedule will accrue PTO at a prorated amount based on hours worked


• Family building benefits, including adoption and fertility assistance and paid parental leave up to 12 weeks for employees who have worked for Milliman for at least 12 months and have worked at least 1,250 hours in the preceding 12-month period


• A minimum of 8 paid holidays


• Milliman covers 100% of the premiums for life insurance, AD&D, and both short-term and long-term disability coverage


• Flexible spending accounts allow employees to set aside pre-tax dollars to pay for dependent care, transportation, and applicable medical needs.


• Commuter Program, which allows you to use pre-tax dollars to pay for your parking or public transit expenses to get to and from work. You may utilize this benefit any time throughout the year and funds will be available the first of the month following your first contribution.


• Orca card for Seattle-based employees. Includes unlimited rides on Everett Transit, Community Transit, Kitsap Transit, Metro Transit, Pierce Transit, Sound Transit, Seattle Streetcar, King County Water Taxi and Kitsap Transit Foot Ferry (between Bremerton and Port Orchard).


• Free access to on-site state-of-the-art workout facility.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

The expected application deadline for this job is February 28, 2025.

#LI-SM1

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities