HSSE Admin & Records Coordinator (Temp)

EnerStaff LLC; Houston (TX); On-site; USD 28,000 - 34,000; Full time

Job summary

EnerStaff LLC seeks an HSSE Admin Assistant for a ~3-month temporary role in Houston, TX. The position supports the HSSE department with records administration, training coordination, and compliance tracking.

Strong organizational skills and ability to handle confidential information are required. Responsibilities include managing environmental records, document control via GreenTree/SharePoint, procurement of HSSE supplies, and generating compliance reports using Cority and Power BI.

Qualifications

• Experience in fast-paced, high-stakes admin support.
• Experience maintaining confidential employee, medical, training, and compliance records.
• Preferred 3–5 years in administrative support within HSSE, manufacturing, or regulatory compliance.

Responsibilities

• Manage environmental records and waste manifests, including digitization, filing, vendor retrieval, and tracking.
• Maintain organized HSSE records (training, incident, regulatory, compliance documents).
• Manage inventory and procurement of HSSE supplies via PRs, Esker, and vendors.
• Coordinate HSSE communications (safety flashes, notices, posters, signage).
• Maintain HSSE SharePoint libraries and document control systems (GreenTree).
• Maintain compliance calendars and reminders for deadlines.
• Support HSSE data management, reporting, and performance tracking.
• Generate/distribute compliance and performance reports (Cority visits, incidents, KPI/Power BI).
• Coordinate training logistics; track completion; reminders for overdue trainings (LSR, LOTO, Confined Space, etc).
• Follow up on employee medical appointments and occupational health surveillance programs.
• Maintain confidential medical/training records.

Skills

Administrative support

Confidential records handling

Organizational skills

Written and verbal communication

Stakeholder management

Microsoft Office

SharePoint

Electronic document management

Education

High School Diploma

Associate or Bachelor's degree in related field

Tools

SharePoint

Cority

Esker

Power BI

Microsoft Office Suite

Job description

EnerStaff LLC seeks an HSSE Admin Assistant for a ~3-month temporary role in Houston, TX. The position supports the HSSE department with records administration, training coordination, and compliance tracking.

Strong organizational skills and ability to handle confidential information are required. Responsibilities include managing environmental records, document control via GreenTree/SharePoint, procurement of HSSE supplies, and generating compliance reports using Cority and Power BI.