HSIG Human Resource Coordinator

Heartland Security Insurance Group; Tyler (TX); On-site; USD 38,000 - 54,000; Full time

Job summary

Heartland Security Insurance Group is seeking an HR Administrative Assistant to provide daily administrative support to the HR department and ensure professional contact with associates regarding benefits, system questions and personnel policies.

The role includes assisting in HR duties from benefits administration to onboarding, reporting, and filing personnel documents. The ideal candidate has a Bachelor’s in HR-related field and 2+ years of HR admin experience, with strong MS Office skills.

Qualifications

• Bachelor degree in HRM/HRD/Business/Marketing or related field.
• Two or more years of HR administrative experience.
• Proficiency with MS Word, Excel, PowerPoint and Outlook.

Responsibilities

• Provide daily administrative support to the HR department.
• Assist with benefits administration and open enrollment.
• Support onboarding, background checks and new hire processing.
• Maintain HRIS data, reports, and personnel documents.
• Coordinate recruiting activities and interview scheduling.

Skills

Communication skills

Confidentiality

Professional appearance

Dependability

Education

Bachelor degree in HRM/HRD/Business/Marketing

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Primary Responsibility

Provide daily administrative support and assistance to the Human Resources Department. Ensure professional contact with associates and meeting their needs in regards to benefits, system questions and personnel policies. Responsible for assisting in the areas of operational and technical human resource duties to include but not limited to benefit administration; screening and processing new hires; candidate searches, monthly reporting and filing personnel related documents. Perform other duties as assigned.

Essential Functions & Responsibilities

General Function

• Verify hire date or termination date for employees. Responsible for completing verification of employment forms from various agencies.
• Performs customer service function by answering employee requests and questions.
• Assists with life cycle administrative process of an employee.

Employee Lifecycle

• Hire
• Status Changes and promotions
• Termination

Support and maintenance of the HRIS system, in addition to other systems supported by the HR provider. Serve as a technical point-of-contact for functional areas and assist with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities. Write, maintain and support a variety of reports.

• Assists with appreciation events for associates
  • Coordinate Benefit events
  • Maintaining employee service awards and bibles
  • Coordinating and maintain employee recognition programs
• Assists the HR department with organization and filing personnel related documents.
• Processes HR mail
• Assists in creating power point presentations
• Scheduling and organizing training events
• Maintain company organization charts
• Maintain company intranet
• Learn the employee exit process
• Learn Family and Medical Leave Act and Americans with Disabilities Accommodation process
• Learn Training and Development process
• Learn Employee Relations process

Benefits Function

• Arrange for distribution of materials from carriers, assists with communicating changes to the employees.
• Maintain employee benefit brochures and Summary Plan Descriptions
• Coordinate and communicate wellness initiatives
• Assist with Open Enrollment process

Recruiting and Staffing

• Learn how to recruit all positions with assigned companies
• Attend career fairs
• Assist the Recruiter in daily operations
• Phone Screen new candidates
• Schedule Interviews
• Submit and or assist with new employee background checks
• Onboard new employees

Additional Responsibilities

Special projects as assigned my manager

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications

• Bachelor degree in Human Resource Management, Human Resource Development, Business, Marketing or Human Resources.
• Two or more years’ experience working in Human Resources in an administrative capacity.
• Intermediate proficiency in Microsoft Word, Excel, PowerPoint and Outlook.

Knowledge, Skills & Abilities

• Knowledge of business office operations, filing and administrative clerical duties.
• Ability to communicate effectively both orally and in writing with associates and the general public.
• Must be neat and professional in appearance.
• Must be dependable and at work on time, follow instructions, and respond to management direction.
• Must maintain confidentiality, remain open to others’ ideas and exhibit willingness to try new things.

Travel

• Less than 10% travel