HRIS Specialist- Human Resources

University of Kansas Medical Center; Kansas City (KS); Remote; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an HRIS Specialist to optimize and maintain their Workday platform. This role requires a detail-oriented individual with strong analytical skills to ensure data integrity and compliance. You will collaborate with various departments, providing technical support and enhancing HR processes. The position offers a primarily remote work environment, with occasional on-site meetings. Join a team that values continuous learning and teamwork, making a significant impact on HR operations.

Benefits

Health insurance

Dental insurance

Vision insurance

Paid time off

Retirement program

Employer-paid life insurance

Long-term disability insurance

Qualifications

• 1 year experience with HRIS systems like Workday, SAP, or Oracle HCM.
• Experience with HR processes including benefits and recruitment.

Responsibilities

• Manage and update employee data in Workday ensuring accuracy.
• Provide technical support and troubleshoot HRIS issues.

Skills

Analytical thinking

Problem-solving

Microsoft Office Suite

Collaboration skills

Attention to detail

Education

Bachelor's degree in Human Resources

Bachelor's degree in Information Technology

Tools

Workday

Excel

SharePoint

Job description

Department

HR Systems

Systems

Position Title

HRIS Specialist- Human Resources

Job Family Group

Professional Staff

Job Description Summary

The HRIS Specialist is responsible for the effective utilization, maintenance, and optimization of the Workday platform. This role ensures data integrity, compliance, and provides technical support to enhance HR processes. The ideal candidate is a detail-oriented problem-solver with strong analytical and communication skills, capable of collaborating with various stakeholders. A commitment to continuous learning and the ability to work both independently and as part of a team are essential for success.

Work Environment: This position is primarily remote, with on-site meetings at KUMC approximately once per quarter for team meetings, training, or other business needs.

Job Description

Job Responsibilities:

Workday Data Management

• Manage and update employee data in Workday, including personal information, job details, compensation, benefits, and performance records, ensuring accuracy and compliance.
• Maintain and update Workday Supervisory Organizations to reflect accurate organizational structure and reporting lines.
• Verify and update employee records for prior state service, including State IDs and continuous service dates, and coordinate with state agencies on employee transfers.
• Work with the Compensation team to set up new job profiles and update existing profiles in both Workday and the state system.
• Collaborate with IT to monitor and troubleshoot data interfaces between Workday and external systems, including the State of Kansas system.
• Participate in Workday system upgrades and project implementations, including test execution, regression testing, and user acceptance testing.
  
  

Workday Technical Support

• Provide technical support and troubleshooting to HR users to enhance system utilization.
• Resolve HR process and workflow issues, addressing and correcting data discrepancies.
• Manage and resolve Workday Help cases efficiently and accurately.
  
  

Workday Reporting & Data Analysis

• Create, maintain, and run Workday reports to support compliance and internal decision-making.
• Analyze and manipulate HRIS data using Excel and other data analysis tools.
• Conduct regular audits and data quality checks, resolving discrepancies and ensuring HRIS accuracy.
  
  

Collaboration & Documentation

• Collaborate with KUMC departments (WSC, HR, Payroll, IT), the University of Kansas Lawrence campus, and State of Kansas agencies on reporting and HRIS transactions.
• Gather and document customer requirements, HR processes, and system configurations.
• Assist with maintaining HR websites (internal and public-facing) and HR SharePoint site.
• Create and maintain Workday knowledge articles and training documentation.
• Document and report the status of ongoing and completed tasks and projects.
• Build and maintain strong working relationships across the organization.
  
  

Project Support

• Support HR projects related to system implementations, process improvements, and automation initiatives.
  
  

Required Qualifications

Education:

• Bachelor's degree in Human Resources, Information Technology, or a related field. Relevant work experience may substitute for the educational requirement on a year-for-year basis.
  
  

Work Experience

• 1 year of experience working with an HRIS systems such as Workday, SAP, Oracle HCM, or ADP.
• 1 year experience with HR processes (benefits, performance, recruitment).
  
  

Preferred Qualifications

Work Experience:

• 1 year of experience with Workday.
• 1 year of experience creating HRIS reports, including proficiency in Excel and other data analysis tools.
• 1 year of experience maintaining web content, with familiarity in HTML, SharePoint, or content management systems.
• Experience with system configuration, customization, and optimization.
  
  

Skills

• Analytical thinking and problem-solving skills.
• Microsoft Office Suite (Excel, Word, PowerPoint).
• Collaboration and communication skills.
• Work independent and team working skills.
• Attention to detail and accuracy.
  
  

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Comprehensive Benefits Package

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type

Regular

Time Type

Full time

Rate Type

Hourly

Compensation Statement

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range

$31.42 - $48.70

Minimum

$31.42

Midpoint

$40.06

Maximum

$48.70