HRIS Specialist

Life-Science Innovations; Willmar (MN); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

HSA with match

401K with match

PTO

Personal days

Holiday pay

Disability insurance

Life insurance

Job summary

Life-Science Innovations, headquartered in Willmar, MN, on the MinnWest Technology Campus, is seeking a full-time HR Systems Specialist to manage HRIS and timekeeping systems, support payroll and benefits, and handle system inquiries.

The role emphasizes data accuracy, HIPAA confidentiality, testing, reporting, and continuous system improvements. Requires 2+ years in HR/admin, HS diploma, and proficiency with UKG Pro and Microsoft Office.

Qualifications

• 2+ years in HR or an admin role handling confidential information.
• High school diploma or GED required.
• Experience with HRIS systems, payroll, and/or benefits administration preferred.
• Proficient in Excel, Word, and PowerPoint.
• Experience with UKG Pro and related tools is a plus.
• Strong analytical, problem-solving, organizational and communication skills.
• Attention to detail with confidentiality.

Responsibilities

• Support daily HRIS administration, data management and setup.
• Assist with benefits administration including enrollments and life events.
• Maintain HRIS data accuracy through audits and reporting.
• Review benefit invoices and coordinate corrections with vendors.
• Support payroll operations and processing assistance.
• Assist with HRIS testing, updates and improvements affecting Payroll/Benefits.
• Support regulatory compliance reporting (ACA, Form 5500, OSHA).
• Generate and review HRIS reports and resolve discrepancies.
• Maintain HRIS procedures and ensure HIPAA compliance.

Skills

Analytical thinking

Problem solving

Organizational skills

Communication skills

Attention to detail

Confidentiality

Independent work

Team collaboration

Education

High school diploma or GED

Tools

UKG Pro

UKG Benefits Administration

Canva

Video editing

Job description

Life-Science Innovations has a full-time opportunity for an HR Systems Specialist to join their team. The HR System Specialist supports the daily administration, maintenance, and troubleshooting of the organization’s HRIS and timekeeping systems, ensuring data accuracy, compliance, and efficient HR processes. Key responsibilities include supporting payroll and benefits administration, processing employee changes, assisting with system testing, generating reports, and resolving routine system inquiries.

Our goal at LSI is to provide tailored professional shared services to each of our customers, partnering with them to become an extension of their team. Headquartered in Willmar, MN, on the beautiful MinnWest Technology Campus, Life-Science Innovations employs people in a variety of roles and expertise. We hire technically passionate, positive, career minded individuals who align with our core organizational values.

Responsibilities include, but are not limited to:

• Support daily HRIS administration, including employee data management, system maintenance, troubleshooting, and accurate employee and job setup
• Assist with benefits administration, including enrollments, qualifying life events, eligibility changes, terminations, deductions, and annual open enrollment
• Maintain HRIS data accuracy through routine audits, record validation, reporting, and resolution of discrepancies
• Review benefit invoices, reconcile enrollment and deduction discrepancies, and coordinate corrections with vendors and internal teams
• Support payroll operations, including employee updates, workflow approvals, payroll corrections, and processing assistance as needed
• Assist with HRIS system testing, updates, and process improvements impacting Payroll and Benefits
• Support regulatory compliance reporting, including ACA, Form 5500, OSHA, and required benefits notices
• Generate and review HRIS reports, research discrepancies, and provide information to management as requested
• Maintain HRIS procedures, support employee communications, and ensure confidentiality and compliance with HIPAA and employee privacy requirements

The ideal candidate will have the following educational and experience background:

• Minimum of 2 years of experience in Human Resources or an administrative role handling confidential information
• High school diploma or GED required; equivalent combination of education, training, and experience considered
• Experience with HRIS systems, payroll, and/or benefits administration preferred
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint
• Experience with UKG Pro, UKG Benefits Administration, Canva, and video editing preferred
• Strong analytical, problem-solving, organizational, and communication skills
• High attention to detail with a commitment to data accuracy and confidentiality
• Ability to work independently, collaborate effectively, and provide professional employee support in a fast-paced environment

Pay: $24 - $30/hr

Our Purpose is to Share Smarter, Serve Better - By providing tailored professional shared services, partnering with our customers to become an extension of their team.

Our Guiding Values:

• Employee Well-Being: We are committed to maximizing every employee’s talent in their role within the organization, and care about the well-being of each employee from a whole-life perspective
• Communication | Collaboration: Success is built on relationships. We will bring expertise, professionalism and a genuine love for our craft to the table – and expect the same in return
• Stewardship: Our investment of time, talent, and treasure will do great things in the long run. We make decisions based on our responsibility to our employees, our customers, our stakeholders and our community
• Trustworthiness: There are no substitutes for honesty and kindness and doing what’s right
• Excellence: We are persistent in achieving objectives efficiently and effectively; finding new ways to grow our company and each other

Benefits at LSI:

We are proud to offer a generous benefit package in addition to competitive compensation. Our benefits include medical, dental, and vision insurance options, a Health Savings Account with company match, 401K plan with company match up to 4% of your compensation, PTO accrual, two personal days per year, holiday pay, company paid short and long term disability, and company paid life insurance.