HRIS Records Coordinator

Jobtailor; Salem (OR); On-site; USD 70,000 - 95,000; Full time

Job summary

Jobtailor in Salem, Oregon seeks an experienced HRIS professional to manage personnel transactions for 5,500+ employees and maintain compliant data within Workday. The role supports compensation changes, job changes, and FLSA designations while coaching staff on HRIS workflows.

Required are a Bachelor’s in HR or equivalent certification with HRIS experience; in-person Salem meetings may be needed. Strong data integrity, policy interpretation, and cross-team collaboration are essential.

Qualifications

• Bachelor's degree or HR certification with experience in HRIS
• Three years of HR paraprofessional or technical-level experience
• Certification substitutions acceptable for experience as listed
• Ability to attend in-person meetings in Salem, OR as needed
• Experience with Workday HRIS or comparable systems

Responsibilities

• -Coordinate and process personnel transactions for 5,500+ employees
• -Manage allowances/differentials and complex compensation changes
• -Process base salary updates, job changes, and FLSA designations
• -Maintain accurate, timely, and compliant personnel data
• -Serve as a subject-matter resource to HR staff and division representatives
• -Interpret policy and contract language and coach staff on HRIS workflows
• -Perform detailed data entry, personnel action processing, record auditing, research, troubleshooting
• -Maintain data integrity and resolve discrepancies
• -Collaborate across HR units and agency divisions as a liaison
• -Support system enhancements and ongoing process improvements
• -Monitor policy, CBA, and Workday integrations involving compensation changes
• -Identify data mismatches and resolve payroll-related errors
• -Manage the full lifecycle of personnel records audits
• -Respond to HRIS requests through Workday Case Management and email
• -Provide guidance to employees, managers, and HR partners

Skills

Workday HRIS

Data integrity

HR policy interpretation

High-volume record updates

Compensation changes processing

Education

Bachelor's Degree in Human Resource Management

Professional in Human Resource Certification

SCHRP Certification

SHRM Certified Professional Certification

PSHRA-CP Certification

Tools

Microsoft Office Suite

Excel

Teams

Smartsheet

Job description

• Coordinate and process personnel transactions for more than 5,500 employees
• Manage allowances/differentials and complex compensation changes
• Process base salary updates, special pay types, job changes, and FLSA designations
• Maintain accurate, timely, and compliant personnel data
• Serve as a subject-matter resource to HR staff and division representatives
• Interpret policy and contract language and coach staff on HRIS workflows
• Perform detailed data entry, personnel action processing, record auditing, research, troubleshooting, and problem solving
• Maintain data integrity and resolve discrepancies
• Collaborate across HR units and agency divisions as a liaison
• Support system enhancements and ongoing process improvements
• Monitor policy, CBA, and Workday integrations involving compensation changes, job changes, and merit increases
• Identify data mismatches and resolve payroll-related errors
• Manage the full lifecycle of personnel records audits
• Respond to HRIS requests through Workday Case Management and email
• Provide guidance to employees, managers, and HR partners

Requirements

• Bachelor's degree in Human Resource Management, Organizational Behavior or Development, Business or Public Administration, Applied Behavioral Sciences, Industrial Relations, or a job-related course of study; OR
• Valid Professional in Human Resource certification from the Human Resource Certification Institute and one year of Human Resource experience; OR
• Three years of Human Resource paraprofessional or technical-level experience
• SCHRP certification substitutes for six months of human resource professional-level experience
• SHRM Certified Professional certification substitutes for one year of professional human resources experience
• PSHRA-CP certification substitutes for one year of professional human resources experience
• Criminal record and background check meeting OHA criteria at hire and throughout employment
• Ability to attend mandatory in-person meetings in Salem, Oregon as needed
• Resume, required cover letter of no more than two pages, and complete supplemental questions
• No visa sponsorship; must be authorized to work in the United States and complete I-9 documentation
• Experience with Workday HRIS or comparable systems, personnel actions, compensation changes, job changes, and high-volume record updates
• HR records processing and auditing experience
• Ability to interpret and apply contracts, policies, and regulations
• Proficiency with Microsoft Office Suite, Teams, Smartsheet, and Excel
• Experience creating and maintaining job guides, SOPs, and process documentation

Core Competencies

Demonstrates expertise in managing personnel transactions, maintaining data integrity, and interpreting HR policies and contracts. Proficient in utilizing Workday HRIS for high-volume record updates and auditing processes.

Highest-signal resume keywords

• Workday HRIS Experience
• Personnel Records Processing
• Compensation Changes Management
• Data Integrity Maintenance
• HR Policy Interpretation

Hard Skills

• Personnel Transactions Coordination
• Compensation Changes Processing
• Data Entry
• Record Auditing
• Problem Solving

Soft Skills

• Collaboration
• Coaching
• Guidance

Certifications & Qualifications

• Bachelor's Degree in Human Resource Management
• Professional in Human Resource Certification
• SCHRP Certification
• SHRM Certified Professional Certification
• PSHRA-CP Certification

Industry Keywords

• HRIS Workflows
• CBA Monitoring
• FLSA Designations
• Personnel Action Processing
• High-Volume Record Updates

Tools & Technologies

• Microsoft Office Suite
• Teams
• Smartsheet
• Excel