HRIS Coordinator

Planned Parenthood Mar Monte; California; Hybrid; USD 52,000 - 70,000; Full time

Job summary

Planned Parenthood Mar Monte in California is seeking a full-time HRIS Specialist to input data into the HRIS modules, verify accuracy through audits, and generate reports. You will manage incoming employee forms, track documentation, and ensure HR processes run smoothly in a hybrid work environment.

The role supports audits and accreditations, updates job descriptions in HRIS, and develops user procedures.

Qualifications

• High school graduate; B.A. preferred.
• 2 years HRIS experience and 2 years HR experience in a fast paced office environment
• Proficient with Microsoft applications, specifically Excel

Responsibilities

• Inputs data into HRIS modules including compensation, benefits, payroll, and verifies data through audits and report generation.
• Manage tracking of incoming and outstanding employee forms and documentation and follow up to ensure receipt by HR.
• Reviews new hire, termination, and data change forms for accuracy.
• Participates in review, testing and implementation of HRIS upgrades and patches.
• Prepares and assists with customized reports by analyzing internal HR data and distributing reports.
• Performs personnel and training file audits and assists in audit preparations and accreditations.
• Updates and catalogs job descriptions in HRIS.
• Develops user procedures and documents processes and results.
• Contributes to HR team goals through collaboration and process improvement.
• Other duties and projects as assigned.

Skills

Data entry

Attention to detail

Communication skills

Microsoft Excel

Education

High school diploma

BA preferred

Tools

UKG

KRONOS

Job description

• Inputs data into the Human Resources Information System (HRIS) modules including, but not limited to, compensation, benefits, payroll, and verifies the accuracy of data through audits and report generation.
• Manage the tracking of incoming and outstanding employee forms and documentation and follows up with employee and/or manager to ensure receipt by HR.
• Reviews new hire, termination, and data change forms for accuracy.
• Participates in the review, testing and implementation of HRIS upgrades and patches.
• Prepares and assists with customized reports by selecting, analyzing, and summarizing internal HR data. Along with generation, maintenance, and distribution of reports.
• Performs personnel and training file audits as well as assists in the preparation of the organization for audit processes and accreditations.
• Updates and catalogs job descriptions, ensuring recent versions are stored on the department drive and reflect correctly in HRIS employee file.
• Supports the development of user procedures, guidelines and documents the process and its results.
• Actively contribute to the HR team goals and objectives by collaborating with team, sharing ideas, problem solving and identifying areas for improvement.
• Other duties and projects as assigned.

Full-time (Hybrid)

Essential Duties

• Inputs data into the Human Resources Information System (HRIS) modules including, but not limited to, compensation, benefits, payroll, and verifies the accuracy of data through audits and report generation.
• Manage the tracking of incoming and outstanding employee forms and documentation and follows up with employee and/or manager to ensure receipt by HR.
• Reviews new hire, termination, and data change forms for accuracy.
• Participates in the review, testing and implementation of HRIS upgrades and patches.
• Prepares and assists with customized reports by selecting, analyzing, and summarizing internal HR data. Along with generation, maintenance, and distribution of reports.
• Performs personnel and training file audits as well as assists in the preparation of the organization for audit processes and accreditations.
• Updates and catalogs job descriptions, ensuring recent versions are stored on the department drive and reflect correctly in HRIS employee file.
• Supports the development of user procedures, guidelines and documents the process and its results.
• Actively contribute to the HR team goals and objectives by collaborating with team, sharing ideas, problem solving and identifying areas for improvement.
• Other duties and projects as assigned.

Qualifications

• High school graduate; B.A. preferred.
• 2 (two) years of HRIS experience and 2 (two) years of Human Resource experience working in fast paced office environment
• Proficient with Microsoft applications, specifically Excel

Requirements

• Ability to maintain confidentiality.
• Demonstrates working knowledge of HRIS systems in multiple geographical locations.
• Experience with UKG & KRONOS required.
• Ability to communicate effectively verbally and in writing.
• Excellent organizational and decision-making skills, good problem solver and ability to initiate work and set priorities independently.
• Detail oriented.
• Ability to relate professionally to the public and the Planned Parenthood staff